Using Accounts Payable

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Vouchers: Voiding and Purging VouchersStep 7. Save your work on the VPRG form.The process creates a printed register listing the vouchers to be purged andcreates an error report.The Sort Definition, Peripheral Defaults, and Process Handler forms aredisplayed in sequence when you finish from the VPRG form.Note: You can use the VPRG form multiple times, using the rangeandnon-range-related criteria on the form, as well as additionalselection criteria, until the register contains the appropriate voucherrecords.Procedure for Completing the Voucher PurgeStep 1. Ensure that the register created by the Voucher Purge Register (VPRG)process contains the vouchers that you want to purge.The VOPG form uses a saved list created by the Voucher Purge Register(VPRG) form to purge the records from the VOUCHERS file.Step 2. Access the Voucher Purge (VOPG) form.Step 3. Review the vouchers listed in the Vouchers to be Purged group for a final timeto ensure that they are the records you want purged from the VOUCHERSfile.Step 4. Do you want to purge the selected voucher records to a backup tape?Yes. Enter Y in the Produce Tape field.Make sure you have a tape loaded and ready in the tape drive tosuccessfully produce the tape with this information.No.Enter N in the Produce Tape field.Step 5. Save your work on the VOPG form.If you have specified that you want vouchers saved to tape before they arepurged, Colleague saves them, and then purges the records from theVOUCHERS file.288 Using Accounts Payable, June 19, 2009© 2009 Datatel, Inc.
Purging VouchersThe Sort Definition, Peripheral Defaults, and Process Handler forms aredisplayed in sequence when you finish from the VOPG form.Using Accounts Payable, June 19, 2009 289© 2009 Datatel, Inc.
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Using Accounts PayableReissued Manu
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Datatel Colleague ® FinanceUsing A
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Table of Contents19 Introduction21
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Table of Contents71 Entering Employ
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Table of Contents127 Using LookUp S
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Table of Contents199 Printing Vouch
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Table of Contents281 Purging Vouche
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Table of Contents347 Voiding and Pu
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Table of Contents417 Batch Check Re
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Using Accounts PayableIntroduction
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Introduction: About This ManualHow
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Introduction: About This ManualTabl
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Introduction: About This ManualTech
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Introduction: About This Manual28 U
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Introduction: Overview of Purchasin
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Vendors5Adding a VendorIn This Chap
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Before You BeginBefore You BeginBef
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Understanding VendorsUnderstanding
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Understanding VendorsFigure 6: Fiel
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Understanding VendorsLine item fore
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Understanding VendorsYou can enter
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Understanding Vendor Demographicsti
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Setting Up Your Vendors Prior to Go
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Setting Up Your Vendors Prior to Go
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Components of Vendor DefinitionFiel
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Procedure for Adding a Person as a
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Procedure for Adding a Person as a
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Components of Vendor Tax Informatio
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Procedure for Defining Vendor Tax I
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Vendors9Tracking Vendor ActivityIn
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Tracking Historical Information Thr
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Tracking Voucher and Invoice Inform
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Using Accounts PayableVouchers
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Vouchers: Understanding VouchersUnd
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Vouchers: Understanding VouchersTax
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Vouchers: Understanding VouchersFor
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Vouchers: Creating VouchersEntering
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Vouchers: Creating VouchersCreating
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Vouchers: Creating VouchersStep 3.
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Vouchers: Creating VouchersAP Types
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Vouchers: Creating VouchersPay Vouc
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Vouchers: Creating VouchersFigure 1
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Vouchers: Creating VouchersOnce all
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Vouchers: Printing VouchersUndersta
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Vouchers: Printing VouchersVendors
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Vouchers: Printing Vouchersmodule.
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Vouchers: Printing VouchersStep 7.
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Vouchers: Printing Vouchers208 Usin
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Vouchers: Reporting on VouchersForm
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Vouchers: Reporting on VouchersInvo
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Page 278 and 279: Vouchers: Voiding and Purging Vouch
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Page 319 and 320: Accounts Receivable Vouchers54Under
Page 321 and 322: Differences Between AR and AP Vouch
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Page 333 and 334: Paying AR VouchersPaying AR Voucher
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General Ledger ConsiderationsPostin
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Paying AR Vouchers ManuallyPaying A
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Paying AR Vouchers ManuallyAddress
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Paying AR Vouchers ManuallyStep 5.
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Accounts Receivable Vouchers59Voidi
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Understanding AR Voucher VoidingVoi
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Understanding AR Voucher PurgingUnd
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Accounts Receivable Vouchers60Viewi
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Viewing AR Vouchers in Accounts Pay
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Reporting on AR VouchersReporting o
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Using Accounts PayableChecks
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Checks: Maintaining Bank Account In
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Checks: Batch Check ProcessingForms
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Checks: Batch Check ProcessingSteps
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Checks: Batch Check ProcessingCheck
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Checks: Batch Check ProcessingVoidi
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Checks: Batch Check ProcessingProce
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Checks: Reconciling ChecksUnderstan
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Checks: Reconciling ChecksE-Check N
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Checks: Reconciling ChecksThe batch
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Checks: Electronically Reconciling
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Checks: Reporting on ChecksUndersta
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Checks: Reporting on ChecksCheck Am
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Checks: Reporting on ChecksGenerati
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Checks: Purging ChecksUnderstanding
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Checks: Purging Checksselects the r
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Checks: Purging ChecksIf you define
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Checks: Purging ChecksNo.Enter No i
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Checks: Purging Checks458 Using Acc
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Checks: Maintaining the Financial E
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IndexDemographic information for ve
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IndexReportsAP Aging (APAR) 246Cash
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Indexthird-party payments for emplo
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