Using Accounts Payable

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Accounts Receivable Vouchers: Processing AR Voucherstender distribution code is used with a payment method not explicitlyassociated with a separate GL account for that code, Colleague debits the cashGL account.Use the Rcpt Tender GL Distributions (RTGL) form in the Cash Receiptsmodule to define tender distribution codes and their associated pay methodGL accounts. See the Getting Started with Colleague Student manual forinformation about using the RTGL form.336 Using Accounts Payable, June 19, 2009© 2009 Datatel, Inc.
General Ledger ConsiderationsPosting AR Payments and VouchersWhen the cash receipt for a payment or deposit is posted, the cash receipt(CR) posting record looks like this:DebitCreditCash GL Account for the Pay Method(or default Cash GL Account) aAR Type (or Deposit Type) GL Account ba. Defined on the Rcpt Tender GL Distributions (RTGL) form in Colleague Student.b. Defined on the AR Types (ARTF) or the Deposit Types (DPTY) form in ColleagueStudent.When the check or credit card refund voucher (or cash advance voucher)becomes “Outstanding,” the posting journal (PJ) posting record looks likethis:DebitCreditAR Type (or Deposit Type) GL AccountAP Type Control GL Account aa. The AP Type must be set up with a source of “Accounts Receivable.” See theGetting Started with Purchasing and Accounts Payable manual.When the check refund voucher (or cash advance voucher) is “Paid,” the cashdisbursement (CD) posting record looks like this:DebitCreditAP Type Control GL AccountAP Type Bank Code GL AccountUsing Accounts Payable, June 19, 2009 337© 2009 Datatel, Inc.
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Using Accounts PayableReissued Manu
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Datatel Colleague ® FinanceUsing A
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Table of Contents19 Introduction21
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Table of Contents71 Entering Employ
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Table of Contents199 Printing Vouch
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Table of Contents281 Purging Vouche
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Table of Contents347 Voiding and Pu
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Table of Contents417 Batch Check Re
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Using Accounts PayableIntroduction
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Introduction: About This ManualHow
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Introduction: Overview of Purchasin
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Vendors5Adding a VendorIn This Chap
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Understanding VendorsUnderstanding
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Setting Up Your Vendors Prior to Go
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Using Accounts PayableVouchers
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Page 359: Using Accounts PayableChecks
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IndexDemographic information for ve
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IndexReportsAP Aging (APAR) 246Cash
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Indexthird-party payments for emplo
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Using Accounts Payable

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