Using Accounts Payable

Components of Fixed Asset Transfer from APComponents of Fixed Asset Transferfrom APThe Fixed Asset (ITM.FIXED.ASSETS.FLAG) FieldThe ITM.FIXED.ASSETS.FLAG field is the Fixed Asset field that isdisplayed on the following forms:• RQIM – Requisition Item Maintenance• POIM – Purchase Order Item Maintenance• VOUD – Voucher Item MaintenanceThis field displays on the requisition, the purchase order, and the voucherbecause you can mark an item for transfer to Fixed Assets on any of theseforms. If you complete this field on the requisition, then this value carriesforward to the purchase order and then to the voucher. At the very least, thisfield must contain a value on the voucher in order for the line item to transferto Fixed Assets.The ITM.FIXED.ASSETS.FLAG field in the ITEMS file is initially blank forall line items. When you populate this field with a value from theFXA.TRANSFER.FLAGS validation code table, you are telling Colleaguethat you want to mark this line item for transfer to the Fixed Assets module,and whether you want to transfer the units in this line item individually or as agroup.The FXA.TRANSFER.FLAGS Validation Code TableColleague uses the FXA.TRANSFER.FLAGS validation code table values topopulate the ITM.FIXED.ASSETS.FLAG field in the ITEMS file.Values in the FXA.TRANSFER.FLAGS validation code table are:• S – Single• M – MultivaluedWhen you populate the Fixed Asset (ITM.FIXED.ASSETS.FLAG) field onthe VOUD form with one of these values, Colleague also updates theITM.FXA.TRANSFER.STATUS field in the ITEMS file.Using Accounts Payable, June 19, 2009 301© 2009 Datatel, Inc.