Using Accounts Payable

Batch Check Processing OverviewProcedure for Processing Checks in BatchStep 1. Complete the Check Payment Selection (CKSE) form. You can produce areport for review or you can use the list that was created from the selectioncriteria entered in CKSE to further select the selected items through theVoucher Pay Flag Selection (VPFS) form.If you are using e-checks to make your payments, make sure that “Yes” isselected in the Allow E-Check Payments field.Note: If “No” is selected, Colleague will not allow you to pay withe-checks.Step 2. Use the Voucher Pay Flag Selection (VPFS) to look at items you selected forpayment. You can use VPFS to select specific vouchers that you have selectedfor payment.This step is optional.Step 3. Use the Payment Flags Maintenance (PYFM) form to view the vouchersselected on VPFS. You can change the take discount flag or the payment flag.For example, you can change the discount flags to “No” so that expireddiscounts are not taken when you print paper checks. You can also flag itemswhich you do not want to pay by changing the pay flag to “No.”Note: You cannot access the PYFM form unless you first run theVPFS process successfully.This step is optional.Step 4. Are you processing e-checks first (or only)?Yes. Skip to Step 11.No. Continue with Step 5.Step 5. When you are satisfied with the items you want to pay, run the first step on theCheck Print (CKPR) form.Using Accounts Payable, June 19, 2009 397© 2009 Datatel, Inc.