Using Accounts Payable

Vouchers: Transferring Voucher Items to Fixed AssetsTechnical Tip: Once batched, each line item in a batch carries its ownunique ID in the FXA.ITEMS file. The ID consists of the batch ID andthe line number of the item. The batch ID is the record ID for theFXA.BATCH file.For example, the ID for the Camera Tripod would be VID0614_1*7 inthe FXAB.ITEMS field for record VID0614_1*7 in the FXA.BATCHfile. The item is the seventh item in the batch displayed in Figure 52 onpage 311.For each line item listed in a batch on the FAIL form, you have three options:1. Assign or modify the fixed asset ID for the line item and create an assetrecord for that item. If tagging information was entered before the itemwas transferred to the Fixed Assets module, the property tag defaults as theFixed Asset ID. If the property tag contains spaces, the spaces must beremoved for the asset ID. The default can be changed.Note: Previously entered tag information will default into the FixedAssets Maintenance (ASST) form when the asset is created.The Property Tag field defaults on the Other Fixed Asset Information(OFXM) form. The Acquisition Date and Acquisition Cost fields defaultfrom the voucher to the Acquisition Information Maint (ACQM) form.2. Delete the item from the list. Caution: If you choose to delete an itemfrom this list, you cannot transfer that item at a later time. Oncedeleted from the FAIL form, the item can no longer be transferred.3. Leave the item intact. Items that are not assigned an asset ID (or deletedfrom the list) remain as records in the batch when you complete the FAILform. The items that were not transferred redisplay on the list the next timeyou access this batch on the FAIL form.312 Using Accounts Payable, June 19, 2009© 2009 Datatel, Inc.