Using Accounts Payable

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Introduction: About This ManualTechnical TipsTechnical tips provide details that might help power users or systemadministrators. Examples include explanations of behind-the-scenesprocessing, lists of file names, and names of validation code tables.An example is shown below.Technical Tip: The installation will default to the appropriateapplication environment.26 Using Accounts Payable, June 19, 2009© 2009 Datatel, Inc.
Where to Find More InformationWhere to Find More InformationTable 3: Sources of Information for the Accounts Payable ModulePurposeDetailed information about the forms and fields in theAccounts Payable moduleOnline helpReferenceTechnical information about the Accounts Payable moduleand how it interacts with other modules in Colleague FinanceDetailed information about setting up the Purchasing andAccounts Payable modules.Instructions for performing basic functions (such as accessingforms, entering data, and accessing online help) using each ofthe available Colleague interfacesProcedures for using Colleague Finance modules thatinterface with the Accounts Payable moduleProcedures for processing 1099-MISC and T4A year-end taxinformationIn-person instruction in using the Accounts Payable moduleInformation about your terminal, your other computerequipment, and standard procedures affecting how theColleague is used at your institutionPlanning your implementation of the Accounts PayablemoduleInstalling the Colleague softwareDetailed information on each Colleague subroutine, file, field,form, procedure, validation code, list specification, and batchprocessChanges and enhancements to the system since the previousreleaseKnown problems and bugsYour system administratorGetting Started with Purchasing andAccounts PayableGuide to User InterfacesGeneral Ledger ReferenceUsing Accounts Receivable & Cash ReceiptsUsing E-CommerceUsing Fixed AssetsUsing InventoryUsing Online Approvals in Colleague FinanceUsing Physical PlantUsing Projects AccountingUsing PurchasingU.S. Regulatory ReportingCanadian Regulatory ReportingTraining classes offered by DatatelYour system administratorDatatel’s Services ConsultantsInstallation Procedures for your Colleaguerelease level“Tech Doc Online” available on Datatel’s WebsiteRelease Highlights for your Colleaguerelease levelAnswerNetUsing Accounts Payable, June 19, 2009 27© 2009 Datatel, Inc.
Page 1 and 2: Using Accounts PayableReissued Manu
Page 3 and 4: Datatel Colleague ® FinanceUsing A
Page 5 and 6: Table of Contents19 Introduction21
Page 7 and 8: Table of Contents71 Entering Employ
Page 9 and 10: Table of Contents127 Using LookUp S
Page 11 and 12: Table of Contents199 Printing Vouch
Page 13 and 14: Table of Contents281 Purging Vouche
Page 15 and 16: Table of Contents347 Voiding and Pu
Page 17 and 18: Table of Contents417 Batch Check Re
Page 19: Using Accounts PayableIntroduction
Page 22 and 23: Introduction: About This ManualHow
Page 24 and 25: Introduction: About This ManualTabl
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Page 30 and 31: Introduction: Overview of Purchasin
Page 41 and 42: Vendors5Adding a VendorIn This Chap
Page 43 and 44: Before You BeginBefore You BeginBef
Page 45 and 46: Understanding VendorsUnderstanding
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Components of Vendor DefinitionTabl
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Procedure for Adding a Person as a
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Procedure for Adding a Person as a
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Components of Vendor Tax Informatio
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Procedure for Defining Vendor Tax I
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Vendors9Tracking Vendor ActivityIn
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Tracking Historical Information Thr
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Tracking Voucher and Invoice Inform
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Using Accounts PayableVouchers
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Vouchers: Understanding VouchersUnd
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Vouchers: Understanding VouchersVou
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Vouchers: Understanding VouchersNot
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Vouchers: Understanding VouchersTab
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Vouchers: Understanding VouchersFie
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Vouchers: Understanding VouchersFie
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Vouchers: Understanding VouchersVou
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Vouchers: Understanding VouchersTax
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Vouchers: Understanding VouchersChe
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Vouchers: Understanding VouchersFor
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Vouchers: Understanding Vouchers130
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Vouchers: Creating VouchersEntering
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Vouchers: Creating VouchersCreating
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Vouchers: Creating VouchersStep 3.
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Vouchers: Creating VouchersAP Types
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Vouchers: Creating VouchersPay Vouc
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Vouchers: Creating VouchersFigure 1
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Vouchers: Creating VouchersOnce all
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Vouchers: Creating VouchersFor fixe
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Vouchers: Inquiring About Vouchers1
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Vouchers: Printing VouchersUndersta
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Vouchers: Printing VouchersVendors
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Vouchers: Printing Vouchersmodule.
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Vouchers: Printing VouchersStep 7.
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Vouchers: Printing Vouchers208 Usin
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Vouchers: Reporting on VouchersForm
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Vouchers: Reporting on VouchersRepo
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Vouchers: Reporting on VouchersInvo
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Vouchers: Reporting on VouchersAdd
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Vouchers: Reporting on VouchersUsin
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Vouchers: Reporting on VouchersFor
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Vouchers: Reporting on VouchersYes.
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Vouchers: Reporting on VouchersAP A
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Vouchers: Reporting on VouchersUnau
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Vouchers: Reporting on VouchersYou
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Vouchers: Reporting on VouchersOuts
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Vouchers: Paying Vouchers ManuallyU
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Vouchers: Voiding and Purging Vouch
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Vouchers: Transferring Voucher Item
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Accounts Receivable Vouchers54Under
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Differences Between AR and AP Vouch
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Differences Between AR and AP Vouch
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Understanding AR VouchersRelated Re
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Understanding AR VouchersUnderstand
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Overview of Processing AR VouchersO
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Accounts Receivable Vouchers56Proce
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Paying AR VouchersPaying AR Voucher
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General Ledger ConsiderationsYou mi
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General Ledger ConsiderationsPostin
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Paying AR Vouchers ManuallyPaying A
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Paying AR Vouchers ManuallyAddress
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Paying AR Vouchers ManuallyStep 5.
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Accounts Receivable Vouchers59Voidi
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Understanding AR Voucher VoidingVoi
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Understanding AR Voucher PurgingUnd
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Accounts Receivable Vouchers60Viewi
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Viewing AR Vouchers in Accounts Pay
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Reporting on AR VouchersReporting o
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Using Accounts PayableChecks
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Checks: Maintaining Bank Account In
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Checks: Batch Check ProcessingForms
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Checks: Batch Check ProcessingSteps
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Checks: Batch Check ProcessingCheck
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Checks: Batch Check ProcessingThe V
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Checks: Batch Check ProcessingThe E
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Checks: Batch Check ProcessingThe C
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Checks: Batch Check ProcessingWhen
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Checks: Batch Check ProcessingIf yo
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Checks: Batch Check ProcessingStep
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Checks: Batch Check ProcessingRepro
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Checks: Batch Check ProcessingField
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Checks: Batch Check ProcessingVoidi
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Checks: Batch Check ProcessingProce
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Checks: Batch Check ProcessingProce
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Checks: Reconciling ChecksUnderstan
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Checks: Reconciling ChecksManual Ch
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Checks: Reconciling ChecksE-Check N
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Checks: Reconciling ChecksStep 6. R
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Checks: Reconciling ChecksThe batch
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Checks: Reconciling ChecksThe numbe
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Checks: Reconciling ChecksStep 6. S
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Checks: Electronically Reconciling
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Checks: Electronically Reconciling
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Checks: Reporting on ChecksUndersta
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Checks: Reporting on Checksto the c
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Checks: Reporting on ChecksCheck Am
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Checks: Reporting on ChecksGenerati
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Checks: Purging ChecksUnderstanding
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Checks: Purging Checksselects the r
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Checks: Purging ChecksIf you define
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Checks: Purging ChecksNo.Enter No i
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Checks: Purging Checks458 Using Acc
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Checks: Maintaining the Financial E
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Checks: Maintaining the Financial E
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IndexDemographic information for ve
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IndexReportsAP Aging (APAR) 246Cash
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Indexthird-party payments for emplo
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Using Accounts Payable

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