Using Accounts Payable

Voiding ChecksProcedure for Voiding a CheckPerform these steps to void a check. You can void only one check at a time.Step 1. Access the Check Void Entry (CKVE) form.Step 2. At the Bank Code LookUp prompt, enter the ID of the bank code associatedwith the check that you want to void.You may perform a LookUp to select from a list of bank codes.Step 3. At the Check Number LookUp prompt, enter the number of the check that youwant to void.• You may perform a LookUp to select from a list of checks that areassociated with the Bank Code you entered in Step 2.• Colleague displays the check information on the CKVE form.Step 4. In the Void Date field, enter the date on which you want to post the reversingjournal entry to the general ledger.Today’s date defaults in this field. You may change this date.Step 5. Save your work and exit the CKVE form.When you exit the CKVE form, Colleague performs several actions:• Marks the selected check as “Void” in the CHECKS file.• Changes the status of the voucher(s) associated with the voided check from“Paid” to “Outstanding.”• Changes the status of the line item(s) associated with the voided check from“Paid” to “Invoiced.”• Creates a reversing posting record for the check.Using Accounts Payable, June 19, 2009 405© 2009 Datatel, Inc.