Using Accounts Payable

Vendors: Adding a Vendoradd other origins for vendors, such as Yellow Pages, advertisement,referral, or sales call.• PHONE.TYPES. You can enter codes for types of phone numbers thatmay appear on a vendor’s record; for example, home, business, 800, direct,fax, car, or a second branch location. You can enter multiple phone types oneach address record.• SOURCES. These codes are for all people and corporations in yourdatabase, and indicate a given type of relationship to your institution (forexample, alumni, trustees, staff). You can add other types of relationshipssuch as vendor.For more on changing these or other Core code tables, see the Getting Startedwith Purchasing and Accounts Payable manual, or consult online help foryour module. For information on using the Validation Codes (VAL) form, seethe Getting Started with Purchasing and Accounts Payable manual.Vendor Demographics Forms and File RelationshipsColleague provides different demographics forms for maintaining informationon persons and on corporations. Although the forms for adding vendordemographic information are actually Core forms, you can access themdirectly from the Purchasing and Accounts Payable modules.From the Demographics field on the Vendor Maintenance (VEND) form, youcan detail to one of several other forms. Only the forms pertinent to the typeof vendor you are working with, corporation or person, are available.This subsection describes the Demographics forms available from the VENDform.Forms Used to Add a Vendor as a CorporationThe following Core forms are available from the Demographics field on theVEND form for adding demographic information for a vendor that is acorporation:• Organization Profiles (ORGP). Displays name information includingmailing and sort names, identification number, and one address record at atime for the selected corporation (address information includes address typeand phone number and type)• Additional Organization Info (AORG). Displays information describingthe organization, and identification numbers for tax and federal60 Using Accounts Payable, June 19, 2009© 2009 Datatel, Inc.