Using Accounts Payable

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Table of Contents164 Creating Vouchers in Foreign Currencies164 Currency Conversions165 Viewing Details About the Foreign Currency Transaction165 Procedure for Creating Vouchers in Foreign Currencies167 Creating Vouchers From Recurring Vouchers168 Before You Begin169 Procedure for Creating Vouchers From RecurringVouchers170 GL Transactions for Recurring Voucher ScheduledPayments172 Creating Vouchers from a Prepaid Purchase Order177 GL Transactions for Vouchering Pre-Paid PurchaseOrders179 Outstanding Prepaids Report (POPR)180 Procedure for Creating Vouchers from a Prepaid PurchaseOrder182 Creating Vouchers to Pay Third-Party Providers of EmployeeBenefits183 Procedure for Creating Vouchers to Pay Third Parties forEmployee Benefits185 Inquiring About Vouchers185 In This Chapter185 Forms Used186 Viewing a Specific Voucher186 Understanding Voucher Inquiries187 The Voucher Inquiry (VOUI) Form188 The Voucher Item Summary (VOIS) Form189 The Voucher Item Inquiry (VIIN) Form190 Procedure for Viewing a Specific Voucher191 Viewing the Vouchers for a Specific Vendor191 Understanding the VINQ and VEEI Forms192 Understanding the VINQ Form193 Understanding the VEII Form193 Procedure for Viewing Vouchers for a Specific Vendor194 Procedure for Selecting Vouchers for Viewing196 Procedure for Viewing Selected Vouchers197 Viewing the Vouchers Paid by a Specific Check197 Before You Begin197 Procedure for Viewing the Vouchers Paid by a SpecificCheck10 Using Accounts Payable, June 19, 2009© 2009 Datatel, Inc.
Table of Contents199 Printing Vouchers199 In This Chapter199 Forms Used200 Understanding Voucher Printing201 Using Range Selection Criteria201 Using Non-Range Selection Criteria202 Additional Selection Criteria203 Information Printed for Each Voucher205 Procedure for Printing Vouchers207 Sample Voucher Print209 Reporting on Vouchers209 In This Chapter210 Forms Used211 Understanding Voucher Reporting211 Using Range Selection Criteria in Voucher Reports222 Using Non-Range Selection Criteria in Voucher Reports225 Cash Disbursements Journal (CDJR)225 Understanding the Cash Disbursements Journal226 Procedure for Generating the CDJR Report228 Sample Cash Disbursement Journal Report: CheckDisbursements229 Sample Cash Disbursement Journal Report: SummaryReport231 Cash Requirements Analysis (CRAR) Report231 Understanding the Cash Requirements Analysis Report232 Procedure for Generating the CRAR Report234 Sample Cash Requirements Analysis (CRAR) Report235 Voucher Register (VREG) Report235 Understanding the Voucher Register236 Report Dates Fields236 Select Status Within Date Range238 Procedure for Generating the VREG Report241 Sample Voucher Register (VREG)242 Voucher Summary (VOUS) Report242 Understanding the Voucher Summary Report243 Procedure for Generating the VOUS Report245 Sample Voucher Summary (VOUS) Report246 AP Aging (APAR) Report246 Understanding the AP Aging Report247 Procedure for Generating the APAR Report249 Sample AP Aging (APAR) Report250 Unauthorized/ In Progress Vouchers (UNVR) ReportUsing Accounts Payable, June 19, 2009 11© 2009 Datatel, Inc.
Page 1 and 2: Using Accounts PayableReissued Manu
Page 3 and 4: Datatel Colleague ® FinanceUsing A
Page 5 and 6: Table of Contents19 Introduction21
Page 7 and 8: Table of Contents71 Entering Employ
Page 9: Table of Contents127 Using LookUp S
Page 13 and 14: Table of Contents281 Purging Vouche
Page 15 and 16: Table of Contents347 Voiding and Pu
Page 17 and 18: Table of Contents417 Batch Check Re
Page 19: Using Accounts PayableIntroduction
Page 22 and 23: Introduction: About This ManualHow
Page 24 and 25: Introduction: About This ManualTabl
Page 26 and 27: Introduction: About This ManualTech
Page 28 and 29: Introduction: About This Manual28 U
Page 30 and 31: Introduction: Overview of Purchasin
Page 41 and 42: Vendors5Adding a VendorIn This Chap
Page 43 and 44: Before You BeginBefore You BeginBef
Page 45 and 46: Understanding VendorsUnderstanding
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Understanding Vendor Demographicsid
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Understanding Vendor DemographicsNo
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Understanding Vendor DemographicsFi
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Understanding Vendor DemographicsTa
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Setting Up Your Vendors Prior to Go
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Setting Up Your Vendors Prior to Go
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Components of Vendor DefinitionFiel
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Components of Vendor DefinitionTabl
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Components of Vendor DefinitionTabl
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Procedure for Adding a Person as a
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Procedure for Adding a Person as a
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Components of Vendor Tax Informatio
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Procedure for Defining Vendor Tax I
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Vendors9Tracking Vendor ActivityIn
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Tracking Historical Information Thr
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Tracking Voucher and Invoice Inform
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Using Accounts PayableVouchers
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Vouchers: Understanding VouchersUnd
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Vouchers: Understanding VouchersNot
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Vouchers: Understanding VouchersTab
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Vouchers: Understanding VouchersTax
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Vouchers: Understanding VouchersChe
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Vouchers: Understanding VouchersFor
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Vouchers: Understanding Vouchers130
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Vouchers: Creating VouchersEntering
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Vouchers: Creating VouchersCreating
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Vouchers: Creating VouchersStep 3.
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Vouchers: Creating VouchersAP Types
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Vouchers: Creating VouchersPay Vouc
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Vouchers: Creating VouchersFigure 1
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Vouchers: Creating VouchersOnce all
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Vouchers: Creating VouchersFor fixe
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Vouchers: Inquiring About VouchersA
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Vouchers: Inquiring About Vouchers1
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Vouchers: Printing VouchersUndersta
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Vouchers: Printing VouchersVendors
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Vouchers: Printing Vouchersmodule.
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Vouchers: Printing VouchersStep 7.
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Vouchers: Printing Vouchers208 Usin
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Vouchers: Reporting on VouchersForm
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Vouchers: Reporting on VouchersRepo
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Vouchers: Reporting on VouchersInvo
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Vouchers: Reporting on VouchersE-Ch
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Vouchers: Reporting on VouchersBegi
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Vouchers: Reporting on VouchersAdd
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Vouchers: Reporting on VouchersUsin
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224 Using Accounts Payable, June 19
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Vouchers: Reporting on VouchersFor
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Vouchers: Reporting on VouchersAP A
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Vouchers: Reporting on VouchersUnau
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Vouchers: Reporting on VouchersYou
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Vouchers: Reporting on VouchersOuts
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Vouchers: Paying Vouchers ManuallyU
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Vouchers: Paying Vouchers ManuallyP
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Vouchers: Paying Vouchers ManuallyT
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Vouchers: Paying Vouchers Manually2
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Vouchers: Voiding and Purging Vouch
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Vouchers: Transferring Voucher Item
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Accounts Receivable Vouchers54Under
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Differences Between AR and AP Vouch
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Differences Between AR and AP Vouch
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Understanding AR VouchersRelated Re
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Understanding AR VouchersUnderstand
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Overview of Processing AR VouchersO
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Accounts Receivable Vouchers56Proce
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Paying AR VouchersPaying AR Voucher
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General Ledger ConsiderationsYou mi
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General Ledger ConsiderationsPostin
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General Ledger ConsiderationsPostin
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Paying AR Vouchers ManuallyPaying A
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Paying AR Vouchers ManuallyAddress
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Paying AR Vouchers ManuallyStep 5.
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Accounts Receivable Vouchers59Voidi
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Understanding AR Voucher VoidingVoi
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Understanding AR Voucher PurgingUnd
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Accounts Receivable Vouchers60Viewi
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Viewing AR Vouchers in Accounts Pay
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Reporting on AR VouchersReporting o
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Using Accounts PayableChecks
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Checks: Maintaining Bank Account In
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Checks: Batch Check ProcessingForms
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Checks: Batch Check ProcessingSteps
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Checks: Batch Check ProcessingCheck
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Checks: Batch Check ProcessingThe V
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Checks: Batch Check ProcessingThe E
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Checks: Batch Check ProcessingWhen
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Checks: Batch Check ProcessingIf yo
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Checks: Batch Check ProcessingVoidi
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Checks: Batch Check ProcessingProce
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Checks: Reconciling ChecksUnderstan
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Checks: Reconciling ChecksE-Check N
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Checks: Reconciling ChecksStep 6. R
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Checks: Reconciling ChecksThe batch
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Checks: Reconciling ChecksThe numbe
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Checks: Reconciling ChecksStep 6. S
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Checks: Electronically Reconciling
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Checks: Electronically Reconciling
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Checks: Reporting on ChecksUndersta
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Checks: Reporting on Checksto the c
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Checks: Reporting on ChecksCheck Am
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Checks: Reporting on ChecksGenerati
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Checks: Purging ChecksUnderstanding
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Checks: Purging Checksselects the r
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Checks: Purging ChecksIf you define
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Checks: Purging ChecksNo.Enter No i
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Checks: Purging Checks458 Using Acc
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Checks: Maintaining the Financial E
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Checks: Maintaining the Financial E
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IndexDemographic information for ve
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IndexReportsAP Aging (APAR) 246Cash
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Indexthird-party payments for emplo
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Using Accounts Payable

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