Using Accounts Payable

Vouchers: Creating VouchersCreating the Voucher from a Purchase OrderStep 1. Are you creating this voucher from a purchase order (blanket purchaseorder)?Yes. Enter the (blanket) purchase order number in the PO Number field oruse Purchase Order/Blanket Purchase Order LookUp to find the recordyou need.Technical Tip: Use the prefix P to search for regular purchase orderIDs. For example, enter P... at the LookUp prompt to retrieve a listof only regular purchase order IDs (from the PURCHASE.ORDERSfile).Use the prefix B to search for blanket purchase order IDs. Forexample, enter B... at the LookUp prompt to retrieve a list of onlyblanket purchase order IDs (from the BPO file).See the Using Purchasing manual for a list of LookUp shortcuts for thePURCHASE.ORDERS and BPO files.When you enter a (blanket) purchase order number, vendor informationfrom the PO (or BPO) defaults onto the voucher.You can detail on the PO Number field to the Purchase Order Inquiry(PINQ) form or the Blanket PO Inquiry (BINQ) form.No. Leave the PO Number field blank and continue with Step 1.Entering Invoice InformationStep 1. In the Invoice Number field, enter the number from the vendor invoice.• This field is required.Step 2. In the Invoice Date field, enter the date from the vendor invoice.• This field is required.134 Using Accounts Payable, June 19, 2009© 2009 Datatel, Inc.