Using Accounts Payable

Understanding Voucher Paymentthan or equal to $50.00. If you have another voucher with a net amount of$100.00 owed to vendor 0000222, you can pay both vouchers on the samecheck. The net amount of the check would be $50.00.Paying Multiple Vouchers with One CheckYou can also use the VOUP form to create a single manual check for multiplevouchers. To do this, reference the same check number in the Check No fieldfor each voucher you want to pay. Keep in mind that all the vouchers youwant to pay must have the same vendor. If you want to print the check, enter Nin the Print Now field for every voucher except the last one that is to be paidby the check.Enter Y in the Print Now field for the last voucher you want to pay. Once youset the Print Now field to “Yes,” you cannot pay any other vouchers with thatcheck.Preventing Voucher PaymentIf you enter “Yes” in the Stop Payment field on the Vendor Maintenance(VEND) form for the vendor associated with this voucher, you cannot pay anyvouchers associated with this vendor.If you enter “No” in the Pay Voucher field on the Voucher Maintenance(VOUM) form for a particular voucher, you can still pay other qualifiedvouchers associated with this vendor – but this particular voucher will not bepaid, even if it is selected for payment in the Check Selection (CKSE)process.You can change the Stop Payment field on the VEND form and the PayVoucher field on the VOUM form at any time.Using Accounts Payable, June 19, 2009 271© 2009 Datatel, Inc.