Using Accounts Payable

Accounts Receivable Vouchers: Processing AR VouchersImportant Fields on the VRAP FormYou can maintain the following fields on the VRAP form.Check NoEnter the check number you want to use to pay this voucher. Colleaguezero-pads numeric check numbers to seven digits.Note: You can prefix the check number with a non-numeric character(such as M for “manual”) to distinguish this check fromsystem-generated checks.If you enter a non-numeric prefix for the manual check number,Colleague does not zero-pad the manual check number.Note: The LookUp in the Check No field has been restricted to paperchecks because AP vouchers cannot be manually paid by e-check.Colleague concatenates the check number with the bank code and stores thisvalue as the check number (for example, 01*0000991 or 01*M1234). Everycombination of Bank Code*Check Number must be unique – Colleagueverifies that the check number you enter in this field is unique for the selectedbank code.Note: Use the Check Inquiry (CHKI) form to see the vouchers paid bya particular check. If the check selected for viewing is a manual check,Colleague displays the word Yes in the Manual Check field on theCHKI form.Check DateEnter the date to print on the check. Colleague uses this date as the generalledger posting date for the cash disbursement transactions.Today’s date defaults in this field, but you can change it to another date in anopen fiscal period.Alternate Payee NameEnter or modify a payee name to print on the check.342 Using Accounts Payable, June 19, 2009© 2009 Datatel, Inc.