Using Accounts Payable

Vouchers: Voiding and Purging VouchersVoiding VouchersThe following sections provide information and procedures about voidingvouchers.Understanding Voucher VoidUse the AP Voucher Void (VOUV) form to void Outstanding, Unfinished/InProgress, or Not Approved vouchers. If you void an unfinished or anunapproved voucher, no GL.POSTINGS record is created because anunfinished or an unapproved voucher does not update the general ledger. Ifyou void an outstanding voucher, a GL.POSTINGS record is created which,when posted, updates the general ledger.Note: The VOUV form voids only accounts payable vouchers. To voidAR vouchers, use the AR Refunds/Advances Void (VRAV) form. See“Understanding AR Voucher Voiding” beginning on page 348 for moreinformation.You can specify the void date you want the general ledger transaction to postwhen you void this voucher. You must enter a date in the Void Date field; thedefault date is the current date. Colleague issues a warning if the date youenter is prior to the voucher date displayed in the Voucher Date field. The voiddate is also validated by the general ledger for outstanding vouchers.You also have the option to enter Comments about the void transaction in theComments field. You can detail to enter a full page of comments using thestandard comments (UTED) form.Before You BeginEnsure that the voucher you want to void has a voucher status of Outstanding,Unfinished/In Progress, or Not Approved.278 Using Accounts Payable, June 19, 2009© 2009 Datatel, Inc.