Using Accounts Payable

Understanding Voucher ParametersDefault Voucher Done ParameterThis parameter determines whether the Voucher Done field on the VoucherMaintenance (VOUM) form defaults to “Yes” or “No” when you create andsave a voucher record.Understanding Voucher Status CodesVoucher status codes apply to the whole voucher, not to individual line items.The voucher status is displayed in the header block of voucher forms. Voucherstatus codes are displayed in LookUp resolution forms and you can also usethem in LookUp shortcuts to display in a resolution form groups of voucherswith the same statuses. Voucher status codes and definitions are displayed inTable 19.Table 19: Voucher Status Codes and DefinitionsStatus CodeUNOPRVXDefinitionUnfinished/In ProgressNot Approved (used only if the Voucher Approval Neededfield on the APDE form is set to “Y”)OutstandingPaidReconciledVoidedCancelled before creationDefault Voucher Done Set to “Yes”When you enter “Y” in the Default Voucher Done field on the APDE form,the Voucher Done field on the Voucher Maintenance (VOUM) form defaultsto “Yes” when you create a voucher. When you save the voucher, Colleagueperforms an edit check to ensure that the voucher is complete and issues awarning if the voucher is not complete.For example, if a voucher is created for an unaccepted purchase order lineitem, Colleague issues a warning when you finish or update from the VoucherItem Maintenance (VOUM) form:Using Accounts Payable, June 19, 2009 109© 2009 Datatel, Inc.