Using Accounts Payable

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Vouchers: Voiding and Purging VouchersFigure 45: The Voucher Purge Register (VPRG) FormYou must complete the VRPG form as the first step in the voucher purgeprocess. Once you have selected the vouchers you want to purge using theVPRG form, you can complete the VOPG form.282 Using Accounts Payable, June 19, 2009© 2009 Datatel, Inc.
Purging VouchersRegister TypesYou can create any of eight types of registers:• N—New. Selects only AP vouchers created, voided or with a changed duedate that meet the other selection criteria and have not been previouslyprinted on a new voucher register. These vouchers are not purged; they willno longer be “new”.• V—Voided. Selects only AP vouchers whose status is “Voided.”• Z—Zero balance. Selects only AP zero balance vouchers.• X—Canceled. Selects only AP vouchers whose status is “Canceled.” 1• Y—Canceled or Voided. Selects AP and non-credit card AR voucherswhose status is “Canceled” or “Voided.” 1• ER—E-Pmt Reconciled. Selects only AR credit card refund voucherswhose status is “Reconciled.”• EV—E-Pmt Voided. Selects only AR credit card refund vouchers whosestatus is “Voided.” 1• EC—E-Pmt Voided/Canceled. Selects only AR credit card refundvouchers whose status is “Voided” or “Canceled.” 1Use the remaining fields on the VPRG form to select the vouchers that youwant to purge.1. These selections do not use the indexes to select vouchers, so they may take longerto run than the other options.Using Accounts Payable, June 19, 2009 283© 2009 Datatel, Inc.
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Using Accounts PayableReissued Manu
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Datatel Colleague ® FinanceUsing A
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Table of Contents19 Introduction21
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Table of Contents71 Entering Employ
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Table of Contents127 Using LookUp S
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Table of Contents199 Printing Vouch
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Table of Contents281 Purging Vouche
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Table of Contents347 Voiding and Pu
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Table of Contents417 Batch Check Re
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Using Accounts PayableIntroduction
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Introduction: About This ManualHow
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Introduction: About This ManualTech
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Introduction: Overview of Purchasin
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Vendors5Adding a VendorIn This Chap
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Before You BeginBefore You BeginBef
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Understanding VendorsUnderstanding
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Understanding VendorsFigure 6: Fiel
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Understanding VendorsYou can enter
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Setting Up Your Vendors Prior to Go
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Setting Up Your Vendors Prior to Go
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Procedure for Adding a Person as a
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Components of Vendor Tax Informatio
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Vendors9Tracking Vendor ActivityIn
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Tracking Voucher and Invoice Inform
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Using Accounts PayableVouchers
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Vouchers: Creating VouchersEntering
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Vouchers: Creating VouchersCreating
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Vouchers: Creating VouchersStep 3.
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Vouchers: Creating VouchersAP Types
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Vouchers: Creating VouchersPay Vouc
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Vouchers: Creating VouchersFigure 1
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Vouchers: Printing VouchersStep 7.
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Vouchers: Reporting on VouchersForm
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Paying AR VouchersPaying AR Voucher
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General Ledger ConsiderationsYou mi
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Paying AR Vouchers ManuallyPaying A
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Accounts Receivable Vouchers59Voidi
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Understanding AR Voucher VoidingVoi
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Understanding AR Voucher PurgingUnd
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Accounts Receivable Vouchers60Viewi
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Viewing AR Vouchers in Accounts Pay
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Reporting on AR VouchersReporting o
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Using Accounts PayableChecks
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Checks: Maintaining Bank Account In
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Checks: Batch Check ProcessingForms
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Checks: Batch Check ProcessingCheck
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Checks: Reconciling ChecksE-Check N
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Checks: Reconciling ChecksThe batch
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Checks: Electronically Reconciling
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Checks: Purging ChecksUnderstanding
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Checks: Purging Checksselects the r
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Checks: Purging ChecksIf you define
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IndexDemographic information for ve
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IndexReportsAP Aging (APAR) 246Cash
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Indexthird-party payments for emplo
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