Using Accounts Payable

Understanding Voucher ProcessingCustoms VouchersIf the Customs Invoice field on the Voucher Item List (VOIL) form is set to“No,” when you detail on the Description field you are brought to the VoucherItem Maintenance (VOUD) form. You can use the VOUD form to repetitivelyadd voucher line items.If you set the Customs Invoice field to “Yes” on the VOIL form, you candetail from the Description field to the Customs Voucher Item Maintenance(CVOU) form. Use the CVOU form to add or maintain line items for customsbrokerage invoices.When you enter a GL account number on the CVOU form, you automaticallyaccess the Customs Voucher GL Detail (VGLD) form. For an existing lineitem, you can detail to the VGLD form. If you are creating a voucher from apurchase order, you cannot use the CVOU and VGLD forms. For moreinformation on creating vouchers for customs invoices, see “CreatingVouchers for Customs Brokerage Invoices” on page 156.Tax InformationThe following section explains how tax codes and tax amounts function withvouchers.For information on reporting voucher amounts on vendor tax forms, see thefollowing manuals, available on Datatel’s Web site:• U.S. Regulatory Reporting• Canadian Regulatory ReportingTax CodesIf you enter tax codes in the Taxes field on the VOIL form, the tax codesdefault into the line items. You can add, change, or delete them if needed. Ifyou enter tax codes on the Voucher Item Maintenance (VOUD) or theCustoms Voucher Item Maintenance (CVOU) form, they do not default ontoother existing line items. All tax codes for the voucher are summarized on theVOIL form.Using Accounts Payable, June 19, 2009 123© 2009 Datatel, Inc.