Using Accounts Payable

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Vendors: Tracking Vendor ActivityInquiring About Vendor ActivityThis section explains how to view and locate detailed information on vendoractivity.Finding Vendor Activity InformationYou can use the Vendor Activity Inquiry (VENI) form to view a record of allpurchasing activity with any of your vendors. This includes historical andcurrent information on all transactions, and provides information on allpurchasing documents you have created for a given vendor.The form displays all requisitions, purchase orders, vouchers, and checks thathave been processed for the specified vendor during its history with yourinstitution. (Colleague stores historical data for seven years unless it ispurged.) They appear in reverse chronological order, with the most recentdocument at the top of each window. In addition, at the upper right aredisplayed the year to date count and dollar amounts of requisitions, purchaseorders, vouchers and checks for that vendor.88 Using Accounts Payable, June 19, 2009© 2009 Datatel, Inc.
Tracking Historical Information Through Vendor Activity InquiryTracking Historical InformationThrough Vendor Activity InquiryTable 16 lists the detail forms you can access from the VENI form. Column 2lists the form accessed when you detail from a window of the field in column1. Column 3 lists the detail forms you can access from the form listed incolumn 2. (For more information on any of these inquiry forms, see onlinehelp or Accounts Payable Reference):Table 16: Detail Forms Accessed from Vendor Activity Inquiry (VENI) FormField Detail From which you can detail to...Requisitions Requisition Inquiry(RINQ) aRequisition Ship To Inquiry (RQSI)Purchase Order Inquiry (PINQ) aBlanket PO Inquiry (BINQ) aRequisition Item Summary (RQIS) aRequisition Item Inquiry (RIIN) aPurchaseOrdersPurchaseOrdersVouchersFor a regularpurchase order:Purchase OrderInquiry (PINQ) aFor a blanketpurchase order:Blanket PO Inquiry(BINQ) aVoucher Inquiry(VOUI) aProcurement Dates Inquiry (DINQ)Vendor Inquiry (VEIN) aRequisition Inquiry (RINQ) aVoucher Inquiry (VOUI) aPurchase Order Item Summary(POIS) aPurchase Order Item Inquiry (PIIN) aRequisition Inquiry (RINQ) aVoucher Inquiry (VOUI) aBlanket PO GL History Detail (BGLD)Blanket PO GL History Summary(BGLS)Vendor Inquiry (VEIN) aPurchase Order Inquiry (PINQ) aRecurring Voucher Inquiry (RCVI) aVoucher Item Summary (VOIS)Voucher Item Inquiry (VIIN) aa. You can also detail from Comments fields on inquiry forms, to view a full form ofcomments (UTED).Using Accounts Payable, June 19, 2009 89© 2009 Datatel, Inc.
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Using Accounts PayableReissued Manu
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Datatel Colleague ® FinanceUsing A
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Table of Contents19 Introduction21
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Table of Contents71 Entering Employ
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Table of Contents127 Using LookUp S
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Table of Contents199 Printing Vouch
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Table of Contents281 Purging Vouche
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Table of Contents347 Voiding and Pu
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Table of Contents417 Batch Check Re
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Using Accounts PayableIntroduction
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Introduction: About This ManualHow
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Page 41 and 42: Vendors5Adding a VendorIn This Chap
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Page 45 and 46: Understanding VendorsUnderstanding
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Vouchers: Printing VouchersUndersta
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Accounts Receivable Vouchers54Under
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Understanding AR VouchersRelated Re
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Accounts Receivable Vouchers56Proce
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Paying AR VouchersPaying AR Voucher
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Paying AR Vouchers ManuallyPaying A
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Viewing AR Vouchers in Accounts Pay
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Using Accounts PayableChecks
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IndexDemographic information for ve
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IndexReportsAP Aging (APAR) 246Cash
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Indexthird-party payments for emplo
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Using Accounts Payable

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