Using Accounts Payable

Understanding Check PurgeColleague produces a batch error report as part of the check/voucher purgeprocess. A zero error count in this purge process means that all checksappearing on the purge register were successfully purged. Any other errorcount means that some checks were not purged. Error messages are printed togive more specific information.If you want to produce a backup tape, the following records are saved to thetape:• the checks• the vouchers that were paid by those checks• the line items on the vouchersProcedure for Purging Reconciled ChecksPerform the following steps to purge reconciled checks from Colleague.Step 1. Run the Reconciled Check Purge Reg (CPRG) process to select the checksthat you want to purge.See “Procedure for Generating the Reconciled Check Purge Register”beginning on page 452.Step 2. Access the Recon Check/Voucher Purge (RECP) form.Colleague displays the selected bank codes and check numbers from the mostrecent purge register saved list on the RECP form.Step 3. Do you want to purge the records to a tape backup?Yes. Enter Y in the Produce Tape field.No.Enter N in the Produce Tape field.Step 4. Update from the RECP form.Colleague purges the selected check and voucher records from the system.Using Accounts Payable, June 19, 2009 457© 2009 Datatel, Inc.