Using Accounts Payable

Voiding VouchersProcedure for Voiding a VoucherStep 1. Complete “Before You Begin” above.Step 2. Access the AP Voucher Void (VOUV) form.Step 3. At the Vouchers LookUp prompt, enter the ID(s) of the voucher(s) you wantto void.• Use Vouchers LookUp to help you find the voucher you needNote: See page 27 for information on using LookUp shortcuts toquickly find the voucher you need.Step 4. In the Void Date field, enter the void date for this voucher. For Outstandingvouchers, this is the date the general ledger transaction will post when youvoid this voucher.• You must enter a date in the Void Date field; the default date is the currentdate.Note: Colleague issues a warning if the date you enter is prior to thevoucher date displayed in the Voucher Date field. The void date is alsovalidated by the general ledger for Outstanding vouchers.Step 5. In the Comments field, enter comments relating to the void transaction. Youcan detail to enter a full page of comments using the standard comments(UTED) form.Technical Tip: You can mark your comments with a Date/Time/Loginstamp. See the Guide to User Interfaces manual for information aboutincluding this stamp in your comments.Step 6. Double check the voucher information displayed to ensure that you arevoiding the correct voucher.Using Accounts Payable, June 19, 2009 279© 2009 Datatel, Inc.