Using Accounts Payable

Components of Fixed Asset Transfer from APItem records remain in the FXA.ITEMS file until the records are transferredto Fixed Assets or are deleted on the FX-AP Interface List (FAIL) form. Eachtime you run the Fixed Assets Transfer Report (FXTR) process, Colleagueadds any new item records marked for transfer to the FXA.ITEMS file.The FXA.BATCH FileThe Fixed Assets - AP Interface (FXAP) process creates one or more“holding” batches from the ITEMS.ID saved list, which was produced by theFXTR process. The batches are stored in the FXA.BATCH file.The FXAP process also creates records in the FXA.ITEMS file. When astored line item is transferred to the Fixed Asset module, or deleted on theFAIL form, they are removed from the FXA.BATCH and FXA.ITEMS files.After all of the items in the batch have been processed, the batch is removedfrom the FXA.BATCH file. You can reuse the batch name after it has beenprocessed.During the FXAP process, Colleague updates theITM.FXA.TRANSFER.STATUS field of each item record from “R” to “T.”Once an item record is included in a batch, it can no longer be reselected fortransfer from Accounts Payable to Fixed Assets.Using Accounts Payable, June 19, 2009 303© 2009 Datatel, Inc.