Using Accounts Payable

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Checks: Electronically Reconciling Checksload, “Now printing errors” will display on the form and an error report willbe sent to the printer.• The LBRT process may be re-run if something goes wrong. If you run theLBRT process a second time without reconciling the previous batch, awarning message will display and you will be asked if you want tocontinue. If you continue, Colleague clears AP.RECON before loading thenew tape. Whatever was loaded from the last run will be deleted.• To see if the tape loaded successfully, you may query off of the AP.RECONfile. At the colon prompt, type:LIST AP.RECON AP.RECON.AMOUNTThis will list each record in the AP.RECON file (which is keyed *) and the amount of the check. If there are norecords listed, try rewinding the tape and reloading, or check the printer foran error report.Step 5. When the LBRT process has run satisfactorily, you are ready to reconcile thechecks. Run the Reconcile Checks (RCFT) process. The RCFT process mayonly be run if the LBRT process has been run first. Check the operator, dateand time in the header to make sure you were the last person to run the LBRTprocess. If so, enter the reconciliation date to stamp on each check that issuccessfully reconciled.• The LBRT process will print a report after it has run. The report will listeach check that was processed, whether the check amount (according to thebank), whether or not it was reconciled, and an error message if it was notreconciled. Possible error messages are:• Check does not exist• Check is not outstanding (is voided or reconciled already)• Check amount (99.99) does not match the bank check amount426 Using Accounts Payable, June 19, 2009© 2009 Datatel, Inc.
Checks82Reporting on ChecksIn This ChapterThis chapter explains how to generate reports to view information aboutchecks in the Accounts Payable module.Table 61 contains a list of the topics in this chapter.Table 61: Topics in This ChapterTopicPageUnderstanding Check Reporting 428Check Register Report (CKRG) 434Summary Check Register (SCKR) 439Reconciled Check Register (RECR) 441Voided Check Register (VCRG) 443Forms UsedTable 62 displays an alphabetical list of the forms discussed in this chapter.Table 62: Forms Used to Report on Checks in ColleagueFormCheck Register Report (CKRG)PurposeGenerate a report of selected checks.Reconciled Check Register (RECR)Summary Check Register (SCKR)Voided Check Register (VCRG)Generate a report of reconciled andvoided checks.Generate a summary report of selectedchecks.Generate a report of voided checks.Using Accounts Payable, June 19, 2009 427© 2009 Datatel, Inc.
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Using Accounts PayableReissued Manu
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Datatel Colleague ® FinanceUsing A
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Table of Contents19 Introduction21
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Table of Contents71 Entering Employ
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Table of Contents127 Using LookUp S
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Table of Contents199 Printing Vouch
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Table of Contents281 Purging Vouche
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Table of Contents417 Batch Check Re
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Using Accounts PayableIntroduction
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Introduction: About This ManualHow
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Introduction: About This ManualTabl
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Vendors5Adding a VendorIn This Chap
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Before You BeginBefore You BeginBef
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Understanding VendorsUnderstanding
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Setting Up Your Vendors Prior to Go
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Accounts Receivable Vouchers54Under
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Paying AR VouchersPaying AR Voucher
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Viewing AR Vouchers in Accounts Pay
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