Using Accounts Payable

Vouchers: Understanding VouchersUnderstanding Voucher ApprovalsTo implement voucher approvals at your institution, enter “Y” for Yes or “A”for Auto-populate in the Voucher Approval Needed field on the APParameters Definition (APDE) form.See the Using Online Approvals in Colleague Finance manual, available onthe Datatel Web site, for complete information about setting up andimplementing online approvals.Adding Additional Approval IDsIf you need to add other approval IDs to this voucher, detail from theApprovals field to use the Voucher Maintenance Authorizations (APRV)form. You can add other approval IDs depending on the level of approval aperson has. If someone with sufficient authorization has already approved thevoucher, you do not need to add others.Approvals ProcessingThe approval subroutine uses the IDs entered in the Approvals field todetermine whether the document is approved. If your authorization isinsufficient to approve the voucher, when you finish or update from theVoucher Maintenance (VOUM) form, Colleague sets the Status field in theheader of the VOUM form to “Not Approved” and issues a warning message:Approvals must be entered before the document willbe flagged as approved.If the Default Voucher Done flag on the AP Parameters Definition (APDE)form is set to “Yes,” another message appears:Voucher has not been approved -- Voucher Done set to‘N’o.112 Using Accounts Payable, June 19, 2009© 2009 Datatel, Inc.