Using Accounts Payable

Differences Between AR and AP VouchersDifferences Between AR and APVouchersAlthough both Accounts Receivable (AR) and Accounts Payable (AP)vouchers use the same VOUCHERS file to store voucher records, these twotypes of vouchers are not the same.Table 49 provides a summary of the differences between AR and APvouchers in the Accounts Payable module.Table 49: Differences Between AR and AP Vouchers in the AP ModuleCreatingvouchersTopic AR Vouchers AP VouchersCreated in the AR module.Created in the AP module.Generally used to process student refundsor cash advances.Generally used to process expenses forgoods and services.MaintainingvouchersApprovingvouchersPayable to an account holder (set up inthe AR module).Can be part of a related group of refundvouchers.See Using Accounts Receivable & CashReceipts.Once created, AR vouchers cannot bemaintained in the AP module.See Using Accounts Receivable & CashReceipts.AR vouchers can be approved in the ARmodule or the AP module.In the AP module, AR vouchers cannot beapproved directly on the voucher – mustuse the appropriate Approvals forms.See Using Approvals in ColleagueFinance for more information.Payable to a vendor (set up in the APmodule).N/ASee “Creating Vouchers” beginning onpage 131.AP vouchers can be maintained on theVoucher Maintenance (VOUM) form.See “The Voucher Maintenance (VOUM)Form” beginning on page 14.AP vouchers are approved directly on thevoucher, either by accessing the voucherdirectly or else by using the appropriateApprovals form to access the voucher.See Using Approvals in ColleagueFinance for more information.Using Accounts Payable, June 19, 2009 321© 2009 Datatel, Inc.