Using Accounts Payable

Understanding Voucher ReportingInvoice DateUse the Invoice Date fields to limit the vouchers selected to those within aspecific range of invoice dates. Only vouchers with Invoice dates equal to orlater than the date you enter in the Invoice Date Begin field and earlier than orequal to the date you enter in the Invoice Date End field are selected(provided the other selection criteria you specify are met).• If you enter a date in the Invoice Date Begin field, but leave the InvoiceDate End field blank, Colleague selects all invoices that have a date equalto or after the beginning invoice date (provided the other selection criteriayou specify are met).• If you leave the Invoice Date Begin field blank and enter a date in theInvoice Date End field Colleague selects all the invoice dates equal to orbefore the end date (provided the other selection criteria you specify aremet).• If you leave the Invoice Date fields blank, Colleague ignores invoice datesand relies on the other selection criteria you specify.Note: The invoice dates entered here refer to the default invoice dateon the voucher (VOU.DEFAULT.INVOICE.DATE), and not to anyoverriding dates that may have been entered for individual line itemson the voucher.Check NumberUse the Check Number range fields to limit the vouchers selected to thosewith in a specific range of check numbers. Only vouchers that were paid withcheck numbers greater than or equal to the amount you enter in the CheckNumber Begin field and less than or equal to the amount you enter in theCheck Number End field are selected (provided the other selection criteriayou specify are met).• If you enter a number in the Check Number Begin field, but leave theCheck Number End field blank, Colleague selects all checks that have anumber equal to or greater than the beginning check number (provided theother selection criteria you specify are met).• If you leave the Check Number Begin field blank, but enter a number in theCheck Number End field, Colleague selects all checks that have a numberless than or equal to the ending check number (provided the other selectioncriteria you specify are met).• If you leave the Check Number fields blank, Colleague ignores checknumbers and relies on the other selection criteria you specify.Using Accounts Payable, June 19, 2009 215© 2009 Datatel, Inc.