Using Accounts Payable

Components of Vendor DefinitionFields on the VEND FormUse the VEND form to define the following information:Table 12: Fields on the Vendor Maintenance (VEND) FormFieldAP TypesTermsVendor TypesUsageIdentifies any of your institution’s AP typesassociated with this vendor. This field usesLookUp to select valid choices from the AP typesdefined for your institution (on the AP Types[APTF] form).You might find it convenient to associate APtypes with vendors if• your institution has independent branch orshadow purchasing functions (and you havedefined a separate AP type for each)• you have vendors that do business withseveral of your branch or shadowpurchasing offices and you want to segmentyour vendors by the office with which theydo business• your institution buys from some vendors in aforeign currencyYou can enter as many AP types on a vendorrecord as you want.Indicates one or more discount terms required bythis vendor.If you enter more than one vendor terms code forthis vendor, Colleague uses the first one in thislist as the default when this vendor’s ID isentered on a requisition, purchase order, orvoucher.This field uses LookUp to select valid choicesfrom the vendor terms codes defined for yourinstitution (on the Vendor Terms [VTMF] form).Lists any vendor types assigned to this vendor.Vendor types indicate unique vendorcharacteristics that could affect the vendor’spurchasing status, such as in-state vendor. Thisfield uses LookUp to select valid choices fromthe vendor type codes defined for your institution(on the Vendor Types [VTYF] form).Required/OptionalOptionalOptionalOptionalUsing Accounts Payable, June 19, 2009 73© 2009 Datatel, Inc.