Using Accounts Payable

Vouchers: Voiding and Purging VouchersRange CriteriaYou can specify vouchers to purge based on the following range-relatedinformation:• Report date range• Voucher ID and date• Vendor ID and name• Debit, credit, and net amounts• Invoice number and date• Voucher amount• Currency code• Exchange rate and date• Pay voucher information• Due date• Discount amount• Take discount information• Associated purchase order numberThe beginning and ending values of the ranges are inclusive. In the due dateexample, a voucher with ID V0000200 and a due date of 01/01/02 will beselected.Using the range fields you can specify a certain range from which to selectvouchers. For example, you might specify to select only vouchers to printwhose voucher IDs range from V0000100 to V0000500. If you do not specifyother selection criteria, Colleague selects all vouchers with that range. If youspecify that particular voucher ID range and due date range between 01/01/02to 12/31/02, only those vouchers whose voucher IDs exist within that rangeand whose due dates exist within the dates are selected.Non-Range CriteriaYou have the option to select vouchers for only those vendors you specify inthe Vendors Incl field. Similarly, you have the option to exclude specificvendors by entering the vendor ID in the Vendor Excl field.You have the option to specify for inclusion only those vouchers with aspecific bank code or AP type. You also have the option to exclude previouslyprinted vouchers from the report.284 Using Accounts Payable, June 19, 2009© 2009 Datatel, Inc.