Using Accounts Payable

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Vendors: Adding a VendorComponents of Vendor Tax InformationVendor tax information is defined on the Vendor Tax Information (VNTX)form, a detail form accessed only from the Vendor Maintenance (VEND)form.Figure 9: The Vendor Tax Information (VNTX) Form82 Using Accounts Payable, June 19, 2009© 2009 Datatel, Inc.
Components of Vendor Tax InformationFields on the VNTX FormUse the VNTX form to define the following information:Table 13: Fields on the Vendor Tax Information (VNTX) FormFieldUsage1099-MISC Information (appears for U.S. institutions only)Required/OptionalSecond NoticeFlagWithholdingFlagDisplays “Y” if the Internal Revenue Service(IRS) has contacted you twice regarding thisvendor.The IRS sends your institution a notice if any ofyour vendors has furnished them an incorrectTaxpayer Identification Number (TIN). If youhave received two notices from the IRS withinthree years about this vendor, set this field to“Y.” The 1099-MISC process will then mark the“2nd TIN Not.” box on the 1099-MISC form forthis vendor.Displays “Y” if this vendor is subject to 1099withholding.Most vendors are not subject to federal taxwithholding from the amount appearing on their1099-MISC form. However, in some cases, taxmust be withheld. If the vendor is subject towithholding, you will need to deduct (as anegative line item) the required percentage oftax owed from each check issued to thatvendor.Colleague checks this field whenever you exitthe item maintenance forms for requisitions,purchase orders, or vouchers. If you have setthis flag to “Y” for a given vendor, and the TaxForm for an item in an item maintenance form isa 1099 type, Colleague issues a warning thatyou must enter a negative line item within thevoucher, to deduct the required amount of taxfrom your check to the vendor.OptionalOptionalUsing Accounts Payable, June 19, 2009 83© 2009 Datatel, Inc.
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Using Accounts PayableReissued Manu
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Datatel Colleague ® FinanceUsing A
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Table of Contents19 Introduction21
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Table of Contents71 Entering Employ
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Table of Contents127 Using LookUp S
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Table of Contents199 Printing Vouch
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Table of Contents281 Purging Vouche
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Table of Contents347 Voiding and Pu
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Table of Contents417 Batch Check Re
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Using Accounts PayableIntroduction
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Introduction: About This ManualHow
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Introduction: About This ManualTabl
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Introduction: About This ManualTech
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Introduction: About This Manual28 U
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Introduction: Overview of Purchasin
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Page 41 and 42: Vendors5Adding a VendorIn This Chap
Page 43 and 44: Before You BeginBefore You BeginBef
Page 45 and 46: Understanding VendorsUnderstanding
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Page 87 and 88: Vendors9Tracking Vendor ActivityIn
Page 89 and 90: Tracking Historical Information Thr
Page 93 and 94: Tracking Voucher and Invoice Inform
Page 103: Using Accounts PayableVouchers
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Vouchers: Creating VouchersEntering
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Vouchers: Creating VouchersCreating
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Vouchers: Creating VouchersStep 3.
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Vouchers: Creating VouchersAP Types
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Vouchers: Creating VouchersPay Vouc
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Vouchers: Creating VouchersFigure 1
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Vouchers: Creating VouchersOnce all
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Vouchers: Inquiring About Vouchers1
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Vouchers: Printing VouchersUndersta
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Vouchers: Printing VouchersVendors
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Vouchers: Printing Vouchersmodule.
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Vouchers: Printing VouchersStep 7.
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Vouchers: Printing Vouchers208 Usin
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Vouchers: Reporting on VouchersForm
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Vouchers: Reporting on VouchersInvo
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Vouchers: Reporting on VouchersE-Ch
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Vouchers: Reporting on VouchersAdd
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Vouchers: Reporting on VouchersUsin
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224 Using Accounts Payable, June 19
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Vouchers: Reporting on VouchersFor
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Vouchers: Reporting on VouchersTabl
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Vouchers: Reporting on VouchersStep
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Vouchers: Reporting on VouchersYes.
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Vouchers: Reporting on VouchersAP A
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Vouchers: Reporting on VouchersUnau
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Vouchers: Reporting on VouchersYou
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Vouchers: Paying Vouchers ManuallyU
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Vouchers: Voiding and Purging Vouch
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Vouchers: Transferring Voucher Item
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Accounts Receivable Vouchers54Under
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Differences Between AR and AP Vouch
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Differences Between AR and AP Vouch
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Understanding AR VouchersRelated Re
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Understanding AR VouchersUnderstand
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Overview of Processing AR VouchersO
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Accounts Receivable Vouchers56Proce
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Paying AR VouchersPaying AR Voucher
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General Ledger ConsiderationsYou mi
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General Ledger ConsiderationsPostin
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Paying AR Vouchers ManuallyPaying A
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Paying AR Vouchers ManuallyAddress
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Paying AR Vouchers ManuallyStep 5.
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Accounts Receivable Vouchers59Voidi
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Understanding AR Voucher VoidingVoi
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Understanding AR Voucher PurgingUnd
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Accounts Receivable Vouchers60Viewi
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Viewing AR Vouchers in Accounts Pay
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Reporting on AR VouchersReporting o
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Using Accounts PayableChecks
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Checks: Maintaining Bank Account In
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Checks: Batch Check ProcessingForms
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Checks: Batch Check ProcessingSteps
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Checks: Batch Check ProcessingCheck
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Checks: Batch Check ProcessingThe V
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Checks: Batch Check ProcessingThe E
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Checks: Batch Check ProcessingWhen
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Checks: Batch Check ProcessingIf yo
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Checks: Batch Check ProcessingRepro
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Checks: Batch Check ProcessingField
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Checks: Batch Check ProcessingVoidi
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Checks: Batch Check ProcessingProce
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Checks: Batch Check ProcessingProce
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Checks: Reconciling ChecksUnderstan
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Checks: Reconciling ChecksManual Ch
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Checks: Reconciling ChecksE-Check N
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Checks: Reconciling ChecksStep 6. R
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Checks: Reconciling ChecksThe batch
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Checks: Electronically Reconciling
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Checks: Reporting on ChecksUndersta
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Checks: Reporting on Checksto the c
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Checks: Reporting on ChecksCheck Am
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Checks: Reporting on ChecksGenerati
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Checks: Purging ChecksUnderstanding
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Checks: Purging Checksselects the r
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Checks: Purging ChecksIf you define
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Checks: Purging ChecksNo.Enter No i
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Checks: Purging Checks458 Using Acc
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Checks: Maintaining the Financial E
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Checks: Maintaining the Financial E
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IndexDemographic information for ve
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IndexReportsAP Aging (APAR) 246Cash
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Indexthird-party payments for emplo
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