Using Accounts Payable

Understanding the FX - AP Transfer ProcessUnderstanding the FX - AP TransferProcessGeneral Ledger ConsiderationsThe process of transferring items from Accounts Payable to Fixed Assets hasno immediate impact on your general ledger. However, you may choose tocapitalize and depreciate these items in the Fixed Assets module — at whichpoint the appropriate entries are recorded in your general ledger.Note: For information about asset capitalization and depreciation, seethe Using Fixed Assets manual.Process OverviewThe FX - AP transfer process breaks down into four major steps:1. Flag the line item for transfer to Fixed Assets.2. Gather the flagged line items into a report.3. Create a batch of the flagged line items.4. Create asset records for the line items.Step 1: Flag a Line Item for Transfer to Fixed AssetsUse the Fixed Asset field on the Requisition Item Maintenance (RQIM), POItem Maintenance (POIM), or Voucher Item Maintenance (VOUD) forms toflag a line item for transfer to Fixed Assets. Flagging a line item as a fixedasset (either S –Single-Valued or M –Multivalued) automatically updates theITM.FXA.TRANSFER.STATUS field in the ITEMS record.Using Accounts Payable, June 19, 2009 293© 2009 Datatel, Inc.