Using Accounts Payable

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Vouchers: Reporting on VouchersAdd DateUse the Add Date range fields to limit the vouchers selected to those added orcreated within a specific range of add dates. Only vouchers with add datesequal to or later than the date you enter in the Add Date Begin field and earlierthan or equal to the date you enter in the Add Date End field are selected(provided the other selection criteria you specify are met).• If you enter an date in the Add Date Begin field and leave the Add DateEnd field blank, Colleague selects add dates from the begin date to thecurrent date (provided the other selection criteria you specify are met).• If you leave the Add Date Begin field blank, but enter a date in the AddDate End field, Colleague selects add dates prior to the end date (providedthe other selection criteria you specify are met).• If you leave the Add Date fields blank, Colleague ignores add dates andrelies on the other selection criteria you specify.220 Using Accounts Payable, June 19, 2009© 2009 Datatel, Inc.
Using Accounts Payable, June 19, 2009 221© 2009 Datatel, Inc.Table 36: Range Selection Criteria for Voucher ReportsRange Criteria CDJR CRAR VREG VOUS APAR UNVR POPR DISC DISLReport Date (Begin / End) 4 4 4 4 4 4 4 4Voucher ID 4 4 4 4 4 4 4Voucher Amount 4 4 4 4 4Voucher Date 4Due Date 4 4 4 4 4 4 4Invoice Number 4 4 4 4 4 4 4Invoice Amount 4Invoice Date 4 4 4 4 4 4 4Check Number 4 4 4 4 4E-Check Number 4 4 4 4 4Check (Disbursement) Date 4 4 4 4 4Disbursement Amount 4PO Number 4PO Amount 4Requisition Number 4Delivery Date 4GL Account No 4 4 4 4Add Date 4Understanding Voucher Reporting
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Using Accounts PayableReissued Manu
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Datatel Colleague ® FinanceUsing A
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Table of Contents19 Introduction21
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Table of Contents71 Entering Employ
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Table of Contents127 Using LookUp S
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Table of Contents199 Printing Vouch
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Table of Contents281 Purging Vouche
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Table of Contents347 Voiding and Pu
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Table of Contents417 Batch Check Re
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Using Accounts PayableIntroduction
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Introduction: About This ManualHow
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Introduction: About This ManualTabl
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Introduction: About This ManualTech
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Introduction: About This Manual28 U
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Introduction: Overview of Purchasin
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Vendors5Adding a VendorIn This Chap
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Before You BeginBefore You BeginBef
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Understanding VendorsUnderstanding
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Understanding VendorsFigure 6: Fiel
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Understanding VendorsLine item fore
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Understanding VendorsYou can enter
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Understanding Vendor Demographicsti
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Understanding Vendor DemographicsNo
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Understanding Vendor DemographicsTa
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Setting Up Your Vendors Prior to Go
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Setting Up Your Vendors Prior to Go
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Components of Vendor DefinitionFiel
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Components of Vendor DefinitionTabl
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Components of Vendor DefinitionTabl
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Procedure for Adding a Person as a
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Procedure for Adding a Person as a
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Components of Vendor Tax Informatio
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Procedure for Defining Vendor Tax I
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Vendors9Tracking Vendor ActivityIn
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Tracking Historical Information Thr
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Tracking Voucher and Invoice Inform
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Using Accounts PayableVouchers
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Vouchers: Understanding VouchersUnd
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Vouchers: Understanding VouchersTax
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Vouchers: Understanding VouchersFor
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Vouchers: Creating VouchersEntering
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Vouchers: Creating VouchersCreating
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Vouchers: Creating VouchersStep 3.
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Vouchers: Creating VouchersAP Types
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Vouchers: Creating VouchersPay Vouc
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Vouchers: Creating VouchersFigure 1
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Vouchers: Creating VouchersOnce all
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Vouchers: Creating VouchersFor fixe
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Vouchers: Paying Vouchers Manually2
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Vouchers: Voiding and Purging Vouch
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Vouchers: Transferring Voucher Item
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Accounts Receivable Vouchers54Under
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Differences Between AR and AP Vouch
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Differences Between AR and AP Vouch
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Understanding AR VouchersRelated Re
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Understanding AR VouchersUnderstand
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Overview of Processing AR VouchersO
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Accounts Receivable Vouchers56Proce
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Paying AR VouchersPaying AR Voucher
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General Ledger ConsiderationsYou mi
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General Ledger ConsiderationsPostin
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General Ledger ConsiderationsPostin
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Paying AR Vouchers ManuallyPaying A
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Paying AR Vouchers ManuallyAddress
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Paying AR Vouchers ManuallyStep 5.
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Accounts Receivable Vouchers59Voidi
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Understanding AR Voucher VoidingVoi
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Understanding AR Voucher PurgingUnd
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Accounts Receivable Vouchers60Viewi
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Viewing AR Vouchers in Accounts Pay
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Reporting on AR VouchersReporting o
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Using Accounts PayableChecks
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Checks: Maintaining Bank Account In
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Checks: Batch Check ProcessingForms
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Checks: Batch Check ProcessingSteps
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Checks: Batch Check ProcessingCheck
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Checks: Batch Check ProcessingThe V
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Checks: Batch Check ProcessingWhen
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Checks: Batch Check ProcessingRepro
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Checks: Batch Check ProcessingField
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Checks: Batch Check ProcessingVoidi
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Checks: Batch Check ProcessingProce
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Checks: Reconciling ChecksUnderstan
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Checks: Reconciling ChecksManual Ch
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Checks: Reconciling ChecksE-Check N
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Checks: Reconciling ChecksStep 6. R
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Checks: Reconciling ChecksThe batch
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Checks: Reconciling ChecksThe numbe
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Checks: Reconciling ChecksStep 6. S
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Checks: Electronically Reconciling
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Checks: Electronically Reconciling
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Checks: Reporting on ChecksUndersta
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Checks: Reporting on Checksto the c
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Checks: Reporting on ChecksCheck Am
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Checks: Reporting on ChecksGenerati
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436 Using Accounts Payable, June 19
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Checks: Purging ChecksUnderstanding
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Checks: Purging Checksselects the r
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Checks: Purging ChecksIf you define
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Checks: Purging ChecksNo.Enter No i
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Checks: Purging Checks458 Using Acc
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Checks: Maintaining the Financial E
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Checks: Maintaining the Financial E
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IndexDemographic information for ve
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IndexReportsAP Aging (APAR) 246Cash
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Indexthird-party payments for emplo
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