Using Accounts Payable

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Vouchers: Creating VouchersPay VoucherStep 1. Do you want to temporarily prevent payment of the voucher?Yes. Enter N in the Pay Voucher field. When the Pay Voucher field containsan “N,” Colleague does not select this voucher for payment for anybatch check print processes.Once you have resolved the issue with the voucher and are ready to payit, enter Y in this field.No.Leave the default value of “Y” in the Pay Voucher field.Associated EmployeesStep 1. Does the voucher apply to third-party payments for benefits received byemployees at your institution?Yes. Detail from the Associated Employees field to the AssociatedEmployees (VOAE) form to track third-party payments.See “Creating Vouchers to Pay Third-Party Providers of EmployeeBenefits” on page 182 and continue with Step 2.No.Continue with Step 2 below.Step 2. Are you finished working with this voucher?Yes. Make sure the Voucher Done field is set to “Y.” Save your changes onthe VOUM form. The voucher’s status is recorded as follows• if you are using approvals, the voucher’s status is “Not Approved.”• If you are not using approvals, the voucher’s status is “Outstanding.”No.Make sure the Voucher Done field is set to “N.” Save your changes onthe VOUM form.The voucher’s status is “Unfinished/In Progress.”140 Using Accounts Payable, June 19, 2009© 2009 Datatel, Inc.
Entering Tax Information on the VOIL FormEntering Tax Information on the VOILFormBefore You BeginBefore completing the procedure in this section, ensure that the VoucherApproval Needed, Voucher Accepted Items Only, and Default Voucher Doneparameter fields in the AP Parameters Definition (APDE) form reflect yourinstitutions policies.Procedure for Completing the VOIL FormFollow the steps below to enter tax information for this voucher on theVoucher Item List (VOIL) form.Note: The VOIL form is available only as a detail form from theVoucher Maintenance (VOUM) form.Using Accounts Payable, June 19, 2009 141© 2009 Datatel, Inc.
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Using Accounts PayableReissued Manu
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Datatel Colleague ® FinanceUsing A
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Table of Contents19 Introduction21
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Table of Contents71 Entering Employ
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Table of Contents127 Using LookUp S
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Table of Contents199 Printing Vouch
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Table of Contents281 Purging Vouche
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Table of Contents347 Voiding and Pu
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Table of Contents417 Batch Check Re
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Using Accounts PayableIntroduction
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Introduction: About This ManualHow
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Introduction: About This ManualTabl
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Introduction: About This ManualTech
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Introduction: Overview of Purchasin
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Vendors5Adding a VendorIn This Chap
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Before You BeginBefore You BeginBef
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Understanding VendorsUnderstanding
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Understanding VendorsFigure 6: Fiel
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Understanding VendorsLine item fore
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Understanding VendorsYou can enter
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Understanding Vendor Demographicsti
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Setting Up Your Vendors Prior to Go
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Setting Up Your Vendors Prior to Go
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Components of Vendor DefinitionFiel
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Procedure for Adding a Person as a
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Procedure for Adding a Person as a
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Components of Vendor Tax Informatio
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Procedure for Defining Vendor Tax I
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Vendors9Tracking Vendor ActivityIn
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Vouchers: Printing VouchersUndersta
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Vouchers: Printing VouchersVendors
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Vouchers: Printing Vouchersmodule.
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Vouchers: Printing VouchersStep 7.
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Vouchers: Printing Vouchers208 Usin
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Vouchers: Reporting on VouchersForm
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Vouchers: Reporting on VouchersInvo
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224 Using Accounts Payable, June 19
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Vouchers: Reporting on VouchersFor
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Vouchers: Reporting on VouchersStep
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Vouchers: Reporting on VouchersVouc
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Vouchers: Reporting on VouchersYes.
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Vouchers: Reporting on VouchersAP A
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Vouchers: Reporting on VouchersUnau
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Vouchers: Reporting on VouchersYou
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Vouchers: Reporting on VouchersOuts
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Vouchers: Reporting on VouchersDisc
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Vouchers: Paying Vouchers ManuallyU
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Vouchers: Paying Vouchers ManuallyY
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Vouchers: Voiding and Purging Vouch
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Vouchers: Transferring Voucher Item
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Accounts Receivable Vouchers54Under
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Differences Between AR and AP Vouch
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Differences Between AR and AP Vouch
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Understanding AR VouchersRelated Re
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Understanding AR VouchersUnderstand
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Overview of Processing AR VouchersO
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Accounts Receivable Vouchers56Proce
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Paying AR VouchersPaying AR Voucher
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General Ledger ConsiderationsYou mi
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General Ledger ConsiderationsPostin
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Paying AR Vouchers ManuallyPaying A
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Paying AR Vouchers ManuallyAddress
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Paying AR Vouchers ManuallyStep 5.
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Accounts Receivable Vouchers59Voidi
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Understanding AR Voucher VoidingVoi
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Understanding AR Voucher PurgingUnd
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Accounts Receivable Vouchers60Viewi
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Viewing AR Vouchers in Accounts Pay
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Reporting on AR VouchersReporting o
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Using Accounts PayableChecks
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Checks: Maintaining Bank Account In
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Checks: Batch Check ProcessingForms
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Checks: Batch Check ProcessingSteps
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Checks: Batch Check ProcessingCheck
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Checks: Batch Check ProcessingWhen
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Checks: Batch Check ProcessingIf yo
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Checks: Batch Check ProcessingRepro
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Checks: Batch Check ProcessingField
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Checks: Batch Check ProcessingVoidi
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Checks: Batch Check ProcessingProce
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Checks: Batch Check ProcessingProce
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Checks: Reconciling ChecksUnderstan
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Checks: Reconciling ChecksManual Ch
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Checks: Reconciling ChecksE-Check N
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Checks: Reconciling ChecksStep 6. R
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Checks: Reconciling ChecksThe batch
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Checks: Reconciling ChecksThe numbe
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Checks: Reconciling ChecksStep 6. S
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Checks: Electronically Reconciling
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Checks: Electronically Reconciling
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Checks: Reporting on ChecksUndersta
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Checks: Reporting on Checksto the c
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Checks: Reporting on ChecksCheck Am
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Checks: Reporting on ChecksGenerati
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Checks: Purging ChecksUnderstanding
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Checks: Purging Checksselects the r
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Checks: Purging ChecksIf you define
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Checks: Purging ChecksNo.Enter No i
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Checks: Purging Checks458 Using Acc
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Checks: Maintaining the Financial E
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Checks: Maintaining the Financial E
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IndexDemographic information for ve
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IndexReportsAP Aging (APAR) 246Cash
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Indexthird-party payments for emplo
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Using Accounts Payable

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