Using Accounts Payable

Vouchers: Creating VouchersPay VoucherStep 1. Do you want to temporarily prevent payment of the voucher?Yes. Enter N in the Pay Voucher field. When the Pay Voucher field containsan “N,” Colleague does not select this voucher for payment for anybatch check print processes.Once you have resolved the issue with the voucher and are ready to payit, enter Y in this field.No.Leave the default value of “Y” in the Pay Voucher field.Associated EmployeesStep 1. Does the voucher apply to third-party payments for benefits received byemployees at your institution?Yes. Detail from the Associated Employees field to the AssociatedEmployees (VOAE) form to track third-party payments.See “Creating Vouchers to Pay Third-Party Providers of EmployeeBenefits” on page 182 and continue with Step 2.No.Continue with Step 2 below.Step 2. Are you finished working with this voucher?Yes. Make sure the Voucher Done field is set to “Y.” Save your changes onthe VOUM form. The voucher’s status is recorded as follows• if you are using approvals, the voucher’s status is “Not Approved.”• If you are not using approvals, the voucher’s status is “Outstanding.”No.Make sure the Voucher Done field is set to “N.” Save your changes onthe VOUM form.The voucher’s status is “Unfinished/In Progress.”140 Using Accounts Payable, June 19, 2009© 2009 Datatel, Inc.