Using Accounts Payable

Understanding VendorsYou can enter as many AP types on a vendor record as you want. AP types aredefined on the AP Types (APTF) form. For more information see the GettingStarted with Purchasing and Accounts Payable manual.Reporting on Vendors Through the Vendor-RelatedCodesFive of the codes representing vendor properties are provided as standardselection criteria on vendor reporting forms. All of these codes provide waysyou can select out certain vendors and separate them for batch processing andreporting.AP Types, Terms, Vendor Types, Misc Codes, and Tax Forms are all standardselection fields on the following vendor reporting forms, all of which appearon the Vendor Maintenance (VEN) menu:• Vendor Register (VENR)• Vendor Purge Register (VNPR)• Vendor Year To Date Report (VENY)• Vendor Address List (VENA)In addition, AP Types is also a standard selection field on most batchprocessing and reporting forms in both the Purchasing and the AccountsPayable modules.Streamlining Your 1099 and T4A Tax FormInformationFor vendors (or employees) on whom you must report income to your federalgovernment, you can enter the tax form name directly on the vendor record, inthe Tax Form field. This links a vendor’s record with the tax form on whichthat vendor’s income will be reported and speeds your processing of the taxforms for these vendors (or employees) at the end of the year. The tax formyou enter in the vendor record will default into all line items of eachpurchasing document you create for that vendor (you can delete them if youneed to).For more information about setting up and reporting 1099-MISC and T4Atransaction information for your vendors, see the U.S. Regulatory Reportingand Canadian Regulatory Reporting manuals available on Datatel’s web site.Using Accounts Payable, June 19, 2009 51© 2009 Datatel, Inc.