Using Accounts Payable

Manual Check Reconciliationwindow. If the amounts do not match, enter “No” in the Reconcile window.You will need to research why the amounts differ and which (if either) is thecorrect amount. If the amount in the system is wrong, you need to create ageneral ledger journal entry to accurately reflect your cash amount.When you finish from the RECM form, Colleague processes all of the checksthat you specified as reconciled. Colleague changes the status to “Reconciled”and the status date to the reconciliation date, for the following files:• CHECKS• VOUCHERS• ITEMS• PURCHASE.ORDERSNote: The RECM process does not produce a report of reconciledchecks. To generate a report of reconciled checks, use the ReconciledCheck Register (RECR) process.Important Fields on the RECM FormBank CodeEnter the bank code associated with the checks you want to reconcile. You canreconcile checks for only one bank code at a time.Check No RangeYou can define a range of check numbers that you want to work with. If youenter both a start and an end check number, Colleague displays all checkseligible for reconciliation whose check numbers fall within that range.If you enter only a start check number, Colleague assumes that you want todisplay only that check. It automatically populates the end range with thesame check ID and displays that check in the Number window.If you leave the Check Range fields blank, Colleague assumes that you willmanually enter the numbers of the checks you want to work with in theNumber window. No information is automatically populated.You may enter either a numeric or a non-numeric check number. For thenon-numeric check number, you can reconcile only one check at a time.Using Accounts Payable, June 19, 2009 413© 2009 Datatel, Inc.