Using Accounts Payable

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Checks: Reporting on ChecksCheck AmountUse the Check Amount fields to limit the voucher selection to those checkswithin a specified payment amount range. Only those checks with a paidamount within the range you specify are selected (provided the other selectioncriteria you specify are met).• If you enter an amount in the Check Amount Begin field and leave theCheck Amount End field blank, Colleague selects checks with paidamounts equal to or greater than that amount (provided other selectioncriteria you specify are met).• If you leave the Check Amount Begin field blank, but enter an amount inthe Check Amount End field, Colleague selects checks with paid amountsequal to or less than that amount.• If you leave the Check Amount fields blank, Colleague ignores checkamounts and relies on the other selection criteria you specify.Bank CodesUse the Bank Codes fields to specify the bank code for a particular range ofcheck numbers.Note: The Bank Codes field is a range selection criteria field only onthe Voided Check Register (VCRG) form. On all other check reports,the Bank Codes field is a non-range selection criteria field.Using Non-Range Selection Criteria in CheckReportsEach check report form contains several “non-range” fields in which you candefine specific records that you do or do not want to include in the report.Non-range values are optional for every check report. You may leave thesefields blank on the report form if you do not want to specify non-range valuesin your report selection.432 Using Accounts Payable, June 19, 2009© 2009 Datatel, Inc.
Understanding Check ReportingTable 64 displays which non-range selection fields are available on eachcheck report.Table 64: Non-Range Selection Criteria for Check ReportsNon-Range Criteria CKRG SCKR RECR VCRGVendors Incl[ude] 4 4 4 4Vendors Excl[ude] 4 4 4 4Bank Codes 4 4 4AP Types 4 4 4Vendors Incl[ude]Specify vendor IDs that you want to include in the report. You may perform aVendor LookUp in this field.Vendors Excl[ude]Specify vendor IDs that you do not want to include in the report. You mayperform a Vendor LookUp in this field.Bank CodesSpecify bank code IDs that you want to include in the report. Colleagueselects only those records that meet any range criteria and that contain any ofthe bank codes entered in this field. You may perform a LookUp in this field.AP TypesSpecify AP type codes that you want to include in the report. Colleagueselects only those records that meet any range criteria and that contain any ofthe AP types entered in this field. You may perform a LookUp in this field.Using Accounts Payable, June 19, 2009 433© 2009 Datatel, Inc.
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Using Accounts PayableReissued Manu
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Datatel Colleague ® FinanceUsing A
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Table of Contents19 Introduction21
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Table of Contents71 Entering Employ
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Table of Contents127 Using LookUp S
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Table of Contents199 Printing Vouch
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Table of Contents281 Purging Vouche
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Table of Contents347 Voiding and Pu
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Table of Contents417 Batch Check Re
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Using Accounts PayableIntroduction
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Introduction: About This ManualHow
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Introduction: About This ManualTabl
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Introduction: About This ManualTech
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Introduction: Overview of Purchasin
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Vendors5Adding a VendorIn This Chap
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Before You BeginBefore You BeginBef
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Understanding VendorsUnderstanding
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Understanding VendorsFigure 6: Fiel
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Understanding VendorsYou can enter
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Setting Up Your Vendors Prior to Go
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Components of Vendor DefinitionFiel
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Procedure for Adding a Person as a
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Components of Vendor Tax Informatio
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Vendors9Tracking Vendor ActivityIn
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Tracking Historical Information Thr
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Tracking Voucher and Invoice Inform
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Using Accounts PayableVouchers
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Vouchers: Understanding VouchersUnd
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Vouchers: Creating VouchersEntering
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Vouchers: Creating VouchersCreating
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Vouchers: Creating VouchersStep 3.
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Vouchers: Creating VouchersAP Types
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Vouchers: Creating VouchersPay Vouc
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Vouchers: Creating VouchersFigure 1
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Vouchers: Creating VouchersOnce all
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Vouchers: Printing VouchersUndersta
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Vouchers: Printing VouchersVendors
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Vouchers: Printing VouchersStep 7.
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Vouchers: Voiding and Purging Vouch
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Accounts Receivable Vouchers54Under
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Differences Between AR and AP Vouch
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Understanding AR VouchersRelated Re
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Overview of Processing AR VouchersO
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Accounts Receivable Vouchers56Proce
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Paying AR VouchersPaying AR Voucher
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Paying AR Vouchers ManuallyPaying A
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Accounts Receivable Vouchers59Voidi
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Accounts Receivable Vouchers60Viewi
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Viewing AR Vouchers in Accounts Pay
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Reporting on AR VouchersReporting o
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Using Accounts PayableChecks
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Checks: Maintaining Bank Account In
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Checks: Batch Check ProcessingForms
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