Using Accounts Payable

Checks: Purging ChecksUnderstanding the Reconciled Check Purge ProcessUse the Recon Check/Voucher Purge (RECP) form to purge selectedreconciled (or voided) checks and their associated vouchers.Figure 89: The Recon Check/Voucher Purge (RECP) FormThe RECP process uses the most recent saved list generated by theReconciled Checks Purge Register (CPRG) process to determine whichchecks to purge. If the saved list does not exist when you try to use the RECPform, an error message appears and the process ends.The RECP form displays each bank code and associated check range from thesaved list.When you purge a check, Colleague also purges all vouchers associated withthat check. Be extra careful in your selection list and the review of the checksand vouchers that will be purged. For example, if you need to query theVOUCHERS file for 1099 data, you may want to wait to purge checks untilafter you have processed your 1099 (or T4A) data for that tax year.You cannot purge a voucher without purging a check, nor purge a checkwithout purging a voucher because of the association between them. (Youpurge voided vouchers separately).The RECP process purges both paper and e-checks.456 Using Accounts Payable, June 19, 2009© 2009 Datatel, Inc.