Using Accounts Payable

Vouchers: Understanding VouchersTable 20: Fields on the VOUM Form (cont’d)Field NameAP TypeLine ItemsVoucher DoneReference NoPay VoucherAssoc. EmpsDescriptionAP type transaction code assigned to the voucher.Indicates the number of line items on this voucher.Detail to the Voucher Item List (VOIL) form.Set to Y if the voucher is ready for payment, or N ifthe voucher is not ready for payment.Text field for your institution’s internal use (notused by Colleague).Set to Y if the voucher is to be paid in the nextcheck run, or N if the voucher is not to be paid inthe next check run.Indicates the number of employees associatedwith the voucher. Detail to the Voucher AssociatedEmployees (VOAE) form.Required Fields on the VOUM FormAt a minimum, a voucher must contain a Voucher Date, Invoice Number, andVendor Name in order to be saved in the system. The voucher must alsocontain an AP type before you can detail on the Line Items field.If you enter a Miscellaneous Vendor (a vendor without a Vendor ID) on theVOUM form, you may not save the voucher without creating at least one lineitem. The Voucher Done field defaults to “No,” and the voucher status is“Unfinished/In Progress.”If you enter a Vendor ID on the VOUM form, you may save the voucherwithout creating any line items. The Voucher Done field defaults to “No,” andthe voucher status is “Unfinished/In Progress.”116 Using Accounts Payable, June 19, 2009© 2009 Datatel, Inc.