Using Accounts Payable

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Vouchers: Transferring Voucher Items to Fixed AssetsIllustration of the FX - AP Transfer ProcessRecords in the ITEMS file:• ITM.FIXED.ASSETS.FLAG = M• ITM.FXA.TRANSFER.STATUS = RThe FXTR Process:• finds flagged records from the ITEMS file• creates an ITEMS.ID saved list• produces a report of the items to betransferredThe FXAP Process:• uses the ITEMS.ID saved list to create oneor more batches• creates the FXA.ITEMS records• populates the FXA.BATCH file• updates the ITM.FXA.TRANSFER.STATUSfield to “T”The FAIL Process:• displays batch line items• allows you to create or modify an assetID / record for each line item• allows you to not transfer an item bydeleting it• removes items from FXA.ITEMS when anasset record is created for the item or anitem is deleted300 Using Accounts Payable, June 19, 2009© 2009 Datatel, Inc.
Components of Fixed Asset Transfer from APComponents of Fixed Asset Transferfrom APThe Fixed Asset (ITM.FIXED.ASSETS.FLAG) FieldThe ITM.FIXED.ASSETS.FLAG field is the Fixed Asset field that isdisplayed on the following forms:• RQIM – Requisition Item Maintenance• POIM – Purchase Order Item Maintenance• VOUD – Voucher Item MaintenanceThis field displays on the requisition, the purchase order, and the voucherbecause you can mark an item for transfer to Fixed Assets on any of theseforms. If you complete this field on the requisition, then this value carriesforward to the purchase order and then to the voucher. At the very least, thisfield must contain a value on the voucher in order for the line item to transferto Fixed Assets.The ITM.FIXED.ASSETS.FLAG field in the ITEMS file is initially blank forall line items. When you populate this field with a value from theFXA.TRANSFER.FLAGS validation code table, you are telling Colleaguethat you want to mark this line item for transfer to the Fixed Assets module,and whether you want to transfer the units in this line item individually or as agroup.The FXA.TRANSFER.FLAGS Validation Code TableColleague uses the FXA.TRANSFER.FLAGS validation code table values topopulate the ITM.FIXED.ASSETS.FLAG field in the ITEMS file.Values in the FXA.TRANSFER.FLAGS validation code table are:• S – Single• M – MultivaluedWhen you populate the Fixed Asset (ITM.FIXED.ASSETS.FLAG) field onthe VOUD form with one of these values, Colleague also updates theITM.FXA.TRANSFER.STATUS field in the ITEMS file.Using Accounts Payable, June 19, 2009 301© 2009 Datatel, Inc.
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Using Accounts PayableReissued Manu
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Datatel Colleague ® FinanceUsing A
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Table of Contents19 Introduction21
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Table of Contents71 Entering Employ
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Table of Contents127 Using LookUp S
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Table of Contents199 Printing Vouch
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Table of Contents281 Purging Vouche
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Table of Contents347 Voiding and Pu
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Table of Contents417 Batch Check Re
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Using Accounts PayableIntroduction
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Introduction: About This ManualHow
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Introduction: About This ManualTabl
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Introduction: About This ManualTech
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Introduction: About This Manual28 U
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Introduction: Overview of Purchasin
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Vendors5Adding a VendorIn This Chap
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Before You BeginBefore You BeginBef
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Understanding VendorsUnderstanding
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Understanding VendorsFigure 6: Fiel
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Understanding VendorsLine item fore
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Understanding VendorsYou can enter
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Understanding Vendor Demographicsti
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Understanding Vendor DemographicsNo
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Understanding Vendor DemographicsTa
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Setting Up Your Vendors Prior to Go
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Setting Up Your Vendors Prior to Go
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Components of Vendor DefinitionFiel
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Procedure for Adding a Person as a
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Procedure for Adding a Person as a
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Components of Vendor Tax Informatio
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Procedure for Defining Vendor Tax I
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Vendors9Tracking Vendor ActivityIn
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Tracking Historical Information Thr
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Tracking Voucher and Invoice Inform
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Using Accounts PayableVouchers
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Vouchers: Understanding VouchersUnd
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Vouchers: Understanding VouchersTax
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Vouchers: Understanding VouchersFor
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Vouchers: Creating VouchersEntering
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Vouchers: Creating VouchersCreating
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Vouchers: Creating VouchersStep 3.
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Vouchers: Creating VouchersAP Types
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Vouchers: Creating VouchersPay Vouc
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Vouchers: Creating VouchersFigure 1
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Vouchers: Creating VouchersOnce all
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Vouchers: Creating VouchersFor fixe
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Vouchers: Printing VouchersUndersta
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Vouchers: Printing VouchersVendors
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Vouchers: Printing Vouchersmodule.
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Vouchers: Printing VouchersStep 7.
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Vouchers: Printing Vouchers208 Usin
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Vouchers: Reporting on VouchersForm
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Vouchers: Reporting on VouchersInvo
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Vouchers: Reporting on VouchersUsin
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224 Using Accounts Payable, June 19
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Vouchers: Reporting on VouchersAP A
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Page 321 and 322: Differences Between AR and AP Vouch
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Understanding AR Voucher PurgingUnd
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Accounts Receivable Vouchers60Viewi
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Viewing AR Vouchers in Accounts Pay
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Reporting on AR VouchersReporting o
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Using Accounts PayableChecks
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Checks: Maintaining Bank Account In
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Checks: Batch Check ProcessingForms
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Checks: Batch Check ProcessingSteps
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Checks: Reconciling ChecksUnderstan
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Checks: Reconciling ChecksE-Check N
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Checks: Reconciling ChecksThe batch
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Checks: Electronically Reconciling
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Checks: Reporting on ChecksCheck Am
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Checks: Reporting on ChecksGenerati
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Checks: Purging ChecksUnderstanding
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Checks: Purging ChecksIf you define
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Checks: Purging Checks458 Using Acc
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Checks: Maintaining the Financial E
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Checks: Maintaining the Financial E
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IndexDemographic information for ve
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IndexReportsAP Aging (APAR) 246Cash
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Indexthird-party payments for emplo
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