Using Accounts Payable

Vendors: Adding a VendorTable 12: Fields on the Vendor Maintenance (VEND) Form (cont’d)Misc CodesActiveFieldStop PaymentApprovedVendorApprovalNotesAlternate IDUsageLists any miscellaneous vendor codes for thisvendor, such as a blanket PO only vendor orsubcontractor. The valid choices are the codesdefined for your institution in theVENDOR.MISC.CODES code table.Indicates the status of this vendor. This fielddisplays “Y” if a vendor’s status is active(currently available to order goods from). Thefield displays “N” if the vendor is inactive. Youcannot enter an inactive vendor on a requisition,purchase order, or voucher.At the time you enter a new vendor intoColleague, it is automatically assigned Activestatus. The default for this field is “Yes.”Displays “Yes” if checks to this vendor are not tobe paid. This places a temporary hold on payingthe vendor.If this field is set to “Yes,” Colleague will not allowany vouchers for this vendor to be processed ineither batch or manual mode.The default for this field is “No.”Indicates “Yes” if this vendor has been approved.If this field is set to “No” for a given vendor,Colleague issues a warning message when thevendor ID is entered on requisitions, purchaseorders, or vouchers; but does not prevent usingthe vendor.At the time you enter a new vendor intoColleague, it is automatically marked as anApproved Vendor. The default for this field is“Yes.”Lists comments or notes regarding the vendor’sapproval status.One line of comments is displayed on this form.If your notes are more extensive, you can detailto a full comments form to view or entercomments.Lists an ID for this vendor that is used outsideColleague to identify the vendor. The alternate IDmight be a state-assigned ID, or an ID from aprevious system.Required/OptionalOptionalRequired(Defaults inon recordcreation)OptionalRequired(Defaults inon recordcreation)OptionalOptional74 Using Accounts Payable, June 19, 2009© 2009 Datatel, Inc.