Using Accounts Payable

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Vouchers: Reporting on VouchersOutstanding Prepaids (POPR) ReportThis section explains how to generate a report of prepay vouchers that havenot yet been paid using the Outstanding Prepaids (POPR) form.See “Creating Vouchers from a Prepaid Purchase Order” beginning onpage 172 for the procedure to create a prepay voucher.Understanding the Outstanding Prepaids ReportUse the Outstanding Prepaids Report (POPR) form to generate a report ofprepay vouchers that have not yet been paid. A prepay is a partial or fullpayment made to a vendor before receiving the vendor's goods or services.You can create a voucher for the amount of the advance payment requested bythe vendor by using the Purchase Order Prepay (POPP) form.Figure 41: The Outstanding Prepaids (POPR) Form254 Using Accounts Payable, June 19, 2009© 2009 Datatel, Inc.
Outstanding Prepaids (POPR) ReportThe POPR report displays the following voucher information:• Vendor [ID]• [Vendor] Name•PO ID•Voucher ID• Voucher Date•GL Amount•PO DateProcedure for Generating the POPR ReportStep 1. Access the Outstanding Prepaid (POPR) form.Step 2. If you want to select records using a saved list, enter the name of the list in theSaved List Name field.If you do not want to select records using a saved list, leave the Saved ListName field blank.Step 3. Enter the Begin and End Report Dates.Note: These are purchase order dates. The Begin Report Date andthe End Report Date fields are both required.Step 4. Enter any range value selection criteria.See “Using Range Selection Criteria in Voucher Reports” beginning onpage 211 for information about this report selection feature.You may leave the range value fields blank.Step 5. Enter any non-range value selection criteria.See “Using Non-Range Selection Criteria in Voucher Reports” beginning onpage 222 for information about this report selection feature.Using Accounts Payable, June 19, 2009 255© 2009 Datatel, Inc.
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Datatel Colleague ® FinanceUsing A
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Table of Contents19 Introduction21
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Table of Contents71 Entering Employ
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Table of Contents127 Using LookUp S
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Table of Contents199 Printing Vouch
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Table of Contents281 Purging Vouche
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Table of Contents347 Voiding and Pu
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Table of Contents417 Batch Check Re
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Using Accounts PayableIntroduction
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Introduction: About This ManualHow
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Introduction: Overview of Purchasin
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Vendors5Adding a VendorIn This Chap
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Before You BeginBefore You BeginBef
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Understanding VendorsUnderstanding
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Setting Up Your Vendors Prior to Go
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Using Accounts PayableVouchers
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Vouchers: Creating VouchersEntering
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Vouchers: Creating VouchersCreating
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Vouchers: Creating VouchersStep 3.
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Vouchers: Creating VouchersAP Types
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Vouchers: Creating VouchersPay Vouc
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Accounts Receivable Vouchers54Under
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Differences Between AR and AP Vouch
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Differences Between AR and AP Vouch
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Understanding AR VouchersRelated Re
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Overview of Processing AR VouchersO
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Accounts Receivable Vouchers56Proce
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Paying AR VouchersPaying AR Voucher
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General Ledger ConsiderationsPostin
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Paying AR Vouchers ManuallyPaying A
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Understanding AR Voucher VoidingVoi
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Accounts Receivable Vouchers60Viewi
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Viewing AR Vouchers in Accounts Pay
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Reporting on AR VouchersReporting o
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Using Accounts PayableChecks
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Checks: Batch Check ProcessingForms
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Checks: Purging ChecksUnderstanding
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IndexDemographic information for ve
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IndexReportsAP Aging (APAR) 246Cash
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Indexthird-party payments for emplo
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