Using Accounts Payable

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Checks: Reconciling ChecksThe number you enter in this field must equal the number of outstandingchecks within the range of check numbers entered in the Check Ranges Beginand End fields.For example, you can enter check numbers 001 to 120 in the Check RangesBegin and End fields, when only 100 checks have a status of “Outstanding.”Although the range has 120 checks, you must enter 100 in this field.If the number of “Outstanding” checks in the range and the number enteredhere are not equal, then the checks will not be reconciled and Colleague willproduce an error report.420 Using Accounts Payable, June 19, 2009© 2009 Datatel, Inc.
Batch Check ReconciliationAmount to be ReconciledEnter the total sum of the checks that you are reconciling.The number you enter in this field must equal the sum of the check amountsfor the check numbers you entered in the Check Ranges Begin and End fields.If the amount (from your bank statement) you enter in this field does not equalthe amount Colleague calculates from the CHECKS file, Colleague will notreconcile the checks and will produce an error report.For example, if you enter an amount of $5000.00 for a range of checks 001 -120, but Colleague calculates the total amount for that range of checks atdifferent amount ($5001.00), the checks will not be reconciled.Procedure for Batch Check ReconciliationPerform the following steps to reconcile one or more batches of outstandingchecks.Step 1. Access the Batch Check Reconciliation (RECB) form.Step 2. In the Bank Code field, enter the bank code for the checks that you want toreconcile.You can perform a Bank Code LookUp to select from a list of valid bankcodes.Step 3. In the Reconciliation Date field, enter the date that you want Colleague to useas the status date.Step 4. In the Check Range fields, enter the Begin and End check numbers for therange(s) of checks that you want to work with.Step 5. Enter the Number of Checks to be Reconciled and the Amount to beReconciled.You can calculate this information from your bank statement.Using Accounts Payable, June 19, 2009 421© 2009 Datatel, Inc.
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Using Accounts PayableReissued Manu
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Datatel Colleague ® FinanceUsing A
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Table of Contents19 Introduction21
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Table of Contents71 Entering Employ
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Table of Contents127 Using LookUp S
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Table of Contents199 Printing Vouch
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Table of Contents281 Purging Vouche
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Table of Contents347 Voiding and Pu
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Table of Contents417 Batch Check Re
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Using Accounts PayableIntroduction
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Introduction: About This ManualHow
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Introduction: About This ManualTech
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Introduction: Overview of Purchasin
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Vendors5Adding a VendorIn This Chap
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Before You BeginBefore You BeginBef
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Understanding VendorsUnderstanding
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Understanding VendorsFigure 6: Fiel
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Understanding VendorsLine item fore
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Understanding VendorsYou can enter
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Setting Up Your Vendors Prior to Go
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Setting Up Your Vendors Prior to Go
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Components of Vendor DefinitionFiel
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Procedure for Adding a Person as a
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Components of Vendor Tax Informatio
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Vendors9Tracking Vendor ActivityIn
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Tracking Voucher and Invoice Inform
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Using Accounts PayableVouchers
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Vouchers: Creating VouchersEntering
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Vouchers: Creating VouchersCreating
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Vouchers: Creating VouchersStep 3.
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Vouchers: Creating VouchersAP Types
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Vouchers: Creating VouchersPay Vouc
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Vouchers: Creating VouchersFigure 1
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Vouchers: Printing VouchersUndersta
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Vouchers: Printing VouchersStep 7.
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Accounts Receivable Vouchers54Under
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Differences Between AR and AP Vouch
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Understanding AR VouchersRelated Re
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Overview of Processing AR VouchersO
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Accounts Receivable Vouchers56Proce
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Paying AR VouchersPaying AR Voucher
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General Ledger ConsiderationsPostin
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Paying AR Vouchers ManuallyPaying A
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Accounts Receivable Vouchers59Voidi
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Viewing AR Vouchers in Accounts Pay
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Reporting on AR VouchersReporting o
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Using Accounts PayableChecks
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