Using Accounts Payable

Vouchers: Reporting on VouchersTable 38: Register Type Codes (cont’d)NVZXYCodeRegister TypeNew—only vouchers created, voided, or with a changed due datethat meet the other selection criteria and have not been previouslyprinted on a new voucher registerVoided—only voided vouchers meeting other selection criteriaZero balance—only zero-balance vouchers meeting otherselection criteriaCanceled—only canceled vouchers meeting other selection criteriaCanceled or Voided—only canceled or voided vouchers meetingother selection criteriaTechnical Tip: On the Voucher Register report, the ITEM AMOUNTcolumn shows the item amount in foreign currency if foreign currencyis used on that voucher. For this reason, be sure to select voucherswith the same currency code and exchange rate to avoid problemswith totals.The GL DISTRIBUTION AMOUNT column is always in local currency.Report Dates FieldsFor register types of New, Full, Zero Balance, Canceled, and Canceled andVoided, the Report Dates range fields specify a range of voucher dates fromwhich to make an initial selection of vouchers. These vouchers must meet anyadditional range or non-range selection criteria to be included on the report.For register types of Outstanding, Paid, and Voided, the function of the ReportDate range fields depends on your entry in the Select Status Within DateRange field, discussed below.Select Status Within Date RangeFor register types of Outstanding, Paid, or Voided, you have the option tospecify that you want to select vouchers whose status at any time in the daterange matched the register type by entering “Y” in the Select Status Within236 Using Accounts Payable, June 19, 2009© 2009 Datatel, Inc.