Using Accounts Payable

Creating Vouchers from a Prepaid Purchase OrderCreate the Prepayment VoucherFigure 24: The Purchase Order Pre-Pay (POPP) FormNote: You can enter multiple GL account numbers on the POPP formfor the prepayment transaction, but you can create only oneprepayment transaction for each purchase order. If you access thePOPP form and enter the ID of a purchase order that already has aprepayment transaction, the POPP form functions as an inquiry-onlyform. You cannot create a second prepay transaction for the purchaseorder.When you finish from the POPP form, Colleague creates a voucher for theprepayment and displays a message indicating the ID of the new voucher. Youcan view the prepayment voucher by re-opening the POPP form and detailingon the Prepaid by Voucher field (to access the Voucher Inquiry [VOUI] form),and you can maintain the prepayment voucher through the VoucherMaintenance (VOUM) form.If you void the prepay voucher, Colleague clears all the fields on the POPPform. You must re-enter the prepayment manually.Maintain the Prepayment VoucherWhen you use VOUM to access the prepayment voucher, Colleague issues thefollowing warning message:Using Accounts Payable, June 19, 2009 173© 2009 Datatel, Inc.