Using Accounts Payable

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Checks: Maintaining the Financial Exports FileFinancial Export RecordColleague lists all of the financial exports records that currently exist in theFINANCIAL.EXPORTS file. Each record ID listed here has a prefix thatidentifies the type of transactions that are included in that record.• EFT records have a prefix of “EFT.”• Check request records have a prefix of “CHK.REQUEST.”• Prenote records have a prefix of “EFTPN.”• 1099 records have a prefix of “MMED.”• T4A records have a prefix of “T4A.”• T4A analytical report records have a prefix of “TAAD.”DeleteEnter Yes to delete the record.Enter No if you do not want to delete the record.Procedure for Maintaining the FINANCIAL.EXPORTSFileUse the following procedure to maintain the FINACIAL.EXPORTS file.Step 1. Access the Financial Exports Record Del (FERD) form.Step 2. Examine the records listed on the FERD form.Step 3. For each record you want to delete, enter Yes in the Delete column.Step 4. Save and exit from the FERD form.Colleague deletes the records you selected.462 Using Accounts Payable, June 19, 2009© 2009 Datatel, Inc.
IndexFrom this index you can click on any entry to access the information about the topic.AAccepted/unaccepted line items parameter 107Additional business information, vendorsforms and fields to use 68Addressesvendor 55AP Aging (APAR) Report 246AP Parameters Definition (APDE) form 291AP type codesassociated with vendors 49specifying on vouchers 138APAR Report 246APDE form 291Approvals needed, vouchers 107Approving vouchers 112, 136AR Refunds/Advances Inquiry (VRAI) form 354AR Refunds/Advances Void (VRAV) form 348AR vouchersgeneral ledger considerations 334paying credit card refund vouchers 333paying manually 341paying non-credit card refund vouchers 333purging 347reconciling 346reporting 357viewing in Accounts Payable 354voiding 347BBAIE form 368BAIH form 373Bank Account Info Entry (BAIE) 368Bank Account Info Hist (BAIH) 373Bank account informationcomponents of 366entering 368prenoting 367procedure for entering 373storing 362understanding 362Blanket purchase ordersspecifying on vouchers 125CCash discounts,entering on vouchers 148Cash Requirements Analysis (CRAR) Report 231Changing data on VOUM form, ramifications of122Check Void Entry (CKVE) form 404Checksprocessing 397processing and recovery, overview 397reprinting 407voiding 404voiding all checks in the current check run 406CKVE form 404Codesassociated with vendors 46Commentsentering on vouchers 137CRAR Report 231Creating vouchers 132Credit vouchers 124Custom brokerage invoices, creating vouchers for156Customs vouchers 123, 156DDefault discount method for vouchers 122Default Vouchers Done parameter 109Deleting voucher line items 121Using Accounts Payable, June 19, 2009 463© 2009 Datatel, Inc.
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Using Accounts PayableReissued Manu
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Datatel Colleague ® FinanceUsing A
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Table of Contents19 Introduction21
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Table of Contents71 Entering Employ
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Table of Contents127 Using LookUp S
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Table of Contents199 Printing Vouch
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Table of Contents281 Purging Vouche
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Table of Contents347 Voiding and Pu
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Table of Contents417 Batch Check Re
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Using Accounts PayableIntroduction
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Introduction: About This ManualHow
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Introduction: About This ManualTabl
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Introduction: About This ManualTech
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Introduction: About This Manual28 U
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Introduction: Overview of Purchasin
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Vendors5Adding a VendorIn This Chap
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Before You BeginBefore You BeginBef
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Understanding VendorsUnderstanding
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Understanding VendorsFigure 6: Fiel
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Understanding VendorsLine item fore
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Understanding VendorsYou can enter
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Understanding Vendor Demographicsti
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Understanding Vendor DemographicsNo
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Understanding Vendor DemographicsFi
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Understanding Vendor DemographicsTa
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Setting Up Your Vendors Prior to Go
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Setting Up Your Vendors Prior to Go
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Components of Vendor DefinitionFiel
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Procedure for Adding a Person as a
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Procedure for Adding a Person as a
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Components of Vendor Tax Informatio
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Procedure for Defining Vendor Tax I
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Vendors9Tracking Vendor ActivityIn
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Tracking Historical Information Thr
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Tracking Voucher and Invoice Inform
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Using Accounts PayableVouchers
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Vouchers: Understanding VouchersUnd
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Vouchers: Understanding VouchersTax
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Vouchers: Understanding VouchersFor
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Vouchers: Creating VouchersEntering
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Vouchers: Creating VouchersCreating
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Vouchers: Creating VouchersStep 3.
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Vouchers: Creating VouchersAP Types
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Vouchers: Creating VouchersPay Vouc
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Vouchers: Creating VouchersFigure 1
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Vouchers: Creating VouchersOnce all
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Vouchers: Printing VouchersUndersta
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Vouchers: Printing VouchersVendors
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Vouchers: Printing Vouchersmodule.
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Vouchers: Printing VouchersStep 7.
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Vouchers: Reporting on VouchersForm
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Vouchers: Reporting on VouchersInvo
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Vouchers: Reporting on VouchersE-Ch
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Vouchers: Reporting on VouchersBegi
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Vouchers: Reporting on VouchersYes.
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Vouchers: Reporting on VouchersAP A
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Vouchers: Voiding and Purging Vouch
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Vouchers: Transferring Voucher Item
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Accounts Receivable Vouchers54Under
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Differences Between AR and AP Vouch
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Differences Between AR and AP Vouch
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Understanding AR VouchersRelated Re
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Understanding AR VouchersUnderstand
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Overview of Processing AR VouchersO
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Accounts Receivable Vouchers56Proce
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Paying AR VouchersPaying AR Voucher
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General Ledger ConsiderationsYou mi
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General Ledger ConsiderationsPostin
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Paying AR Vouchers ManuallyPaying A
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Paying AR Vouchers ManuallyAddress
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Paying AR Vouchers ManuallyStep 5.
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Accounts Receivable Vouchers59Voidi
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Understanding AR Voucher VoidingVoi
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Understanding AR Voucher PurgingUnd
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Accounts Receivable Vouchers60Viewi
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Viewing AR Vouchers in Accounts Pay
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Reporting on AR VouchersReporting o
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Using Accounts PayableChecks
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Checks: Maintaining Bank Account In
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Checks: Batch Check ProcessingForms
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Checks: Reconciling ChecksUnderstan
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