Using Accounts Payable

Vouchers: Creating VouchersAP TypesStep 1. In the AP Type field, enter the accounts payable (AP) type you wantassociated with this voucher, or use AP Type LookUp to help you find the APtype you want to use.Note: The AP type you enter here must have a source code of “R”(Regular Accounts Payable). You can see the AP type by checking theSource field on the AP Types (APTF) form.The AP type contains the AP control account and other GL accounts that areused with the expense accounts when you create GL entries from the voucherline items. The AP type also contains the bank code from which it isanticipated you will pay the voucher. You can maintain AP types using theAPTF form.When you create a voucher, the AP type defaults from the AP type youentered in the previous voucher. As long as you UPDATE instead of FINISHfrom the VOUM form, the AP type continues to default from the previousvoucher. When you finish from the VOUM form, you must enter an AP typethe next time you create a voucher.You must enter an AP type in this field.Line ItemsStep 1. To enter line items for this voucher, do the following:a. Complete the steps in “Procedure for Completing the VOIL Form” onpage 141.b. Complete the steps in “Procedure for Completing the VOUD Form” onpage 145When you have completed those procedures, continue with Step 1 below.138 Using Accounts Payable, June 19, 2009© 2009 Datatel, Inc.