Using Accounts Payable

Vouchers: Creating Vouchers for Specific CircumstancesTax Codes field control the tax calculations for the line item. If you enteredtax codes in the Taxes field on the Voucher Item List (VOIL) form, the taxcodes default into the line items. You can add or delete them, if appropriate.You can also specify a line item tax amount on the VGLD form. If you did notenter tax codes on VOIL, you can add them from this form. If you add themfrom this form, the tax codes do not default onto the other existing line items.The tax codes entered on this form are summarized on the VOIL form. Taxamounts are rounded to the last GL account number on the first line item withthe appropriate tax code when the automatic rounding option is selected onthe VOIL form.You cannot create a single line item that nets to zero. You must enter one lineitem for the positive amount, and another line item for the negative amount.You can have a zero line item, and you can have taxes associated with the zeroline item. For example, you receive a free book ($0.00 line item) that comesfrom a purchase order; you create a new voucher with a $0.00 line item. Youcan add taxes on a $0.00 line item. Whether taxes are distributed or not, in thecase of the $0.00 line item price, the GL amounts will always be $0.00. Youcannot enter an amount other than $0.00. If your default is “P” or “Q,” youcan enter a quantity or GL percent, but the GL AMOUNT will be $0.00. (GLForeign Amount will also be $0.00). If your default is “A,” you areautomatically taken to GL QTY.Note: The zero amount does not post to the general ledger. The tax amountsdo.You can access the Customs Voucher Item Maintenance (CVOU) form onlyfrom the Voucher Item List (VOIL) form. You can access the VOIL form onlyby detailing from the Voucher Maintenance (VOUM) form.158 Using Accounts Payable, June 19, 2009© 2009 Datatel, Inc.