Using Accounts Payable

Vendors: Adding a VendorTable 12: Fields on the Vendor Maintenance (VEND) Form (cont’d)Annual SalesCommentsMisc TermsTaxInformationHistoryFieldUsageIndicates the approximate total of this vendor’sannual sales to all customers. This field isnumeric formatted. If you enter an integer,Colleague converts it to a whole number with twodecimal places.Colleague does not use this information for anyprocessing, or modify the number you enter; it isfor information only. However, you can use it as aselection criteria for running vendor registers.Lists any general comments on this vendor.One line of comments is displayed on this form.If your notes are more extensive, you can detailto a full comments form to view or entercomments. Detailing a second time may accessa text editor, if your system administrator has setone up.Lists any additional comments on this vendor’sterms.This form displays one line of comments. If yournotes are more extensive, you can detail to a fullcomments form to view or enter comments.Detailing a second time may access a text editor,if your system administrator has set one up.Detail to the Vendor Tax Information (VNTX)form, which stores tax reporting information to beused in processing 1099-MISC forms. You wouldneed to keep this information only for certainvendors, as required by the Internal RevenueService (IRS).An “X” appears in this field if any fields on theVNTX form have been changed from theirprevious setting. This field is blank if the VNTXform has never been accessed for this vendor.Displays the vendor’s current balance, if any.Detail to the Vendor History Maintenance(VENH) form, on which year-to-date and totalamounts can be displayed and maintained forexisting vendors.If the vendor does not currently have a balancewith your institution, this field displays “0.00.”Required/OptionalOptionalOptionalOptionalOptionalAuto Display76 Using Accounts Payable, June 19, 2009© 2009 Datatel, Inc.