Using Accounts Payable

Understanding Vendor Demographicsthis address is displayed when you enter the vendor ID on the VoucherMaintenance [VOUM] form). This is the address used for AP checks.• If you enter other additional addresses with any other address types (such as“Additional” or “Other”), you will be able to select them when you enterthe vendor ID and detail on the Address field.• If a PO address type and a CK address type exist, Colleague will use thepreferred address for all other purposes, including registers, historicalreports, and 1099 or T4A processing.The choices for address types are defined by the Core ADREL.TYPES codetable.Table 9 gives a few examples of the results in the Purchasing and AccountsPayable modules based on the number of addresses you enter on a vendor’srecord and the address types you assign.Table 9: Processing Results of Vendor Addresses with Different Address TypesAddresses/Address TypesEntered on Vendor RecordPreferredAddressThis addressbecomespreferred addressResultIn POEM FormIn VOUM FormOnly one address entered (anyaddress type)This address isdisplayed on all POscreated for the vendorThis address is displayedon all vouchers created forthe vendor• First address entered (anyaddress type)• Second address enteredwith CK (Check) addresstypeFirst addressentered becomespreferred addressPreferred address (firstaddress entered) isdisplayed on all POscreated for the vendorAddress with “CK”address type is displayedon all vouchers created forthe vendor• First address entered (anyaddress type)• Second address enteredwith PO (Purchase orders)address typeFirst addressentered becomespreferred addressAddress with “PO”address type isdisplayed on all POscreated for the vendorIf the preferred addressimmediately follows the“CK” address in the “APChecks” addresshierarchy, the preferredaddress (first addressentered) is displayed onall vouchers created forthe vendor• First address entered (anyaddress type)• Second address enteredwith CK (Checks) addresstypeFirst addressentered becomespreferred addressAddress with “PO”address type isdisplayed on all POscreated for the vendorAddress with “CK”address type is displayedon all vouchers created forthe vendor• Third address entered withPO (Purchase orders)address typeUsing Accounts Payable, June 19, 2009 57© 2009 Datatel, Inc.