Using Accounts Payable

Paying AR Vouchers ManuallyStep 5. If you want to override the displayed Payee Name or Address (including City,State, Zip, or Country fields), make your overriding entry in the appropriatefield(s).Technical Tip: If you change payee name or address information,Colleague writes the information to the VOUCHERS file, but does notchange the payee’s information in Colleague Core.Step 6. In the Comments field, you can detail to enter a full page of comments usingthe standard comments (UTED) form.Note: You can mark your comments with a Date/Time/Login stamp.See the Guide to User Interfaces manual for information aboutincluding this stamp in your comments.Step 7. In the Print Now field, enter Y if you are ready to print a check for thisvoucher.Enter N if you are not ready to print a check for this voucher.Step 8. In the Message field, enter any text message you want to appear on the check.You can leave this field blank. Colleague automatically prints the RefundReason from the AR voucher on the check stub.Step 9. Save your changes and finish from the VRAP form.Colleague updates the voucher status to “Paid.” If you entered “Y” in the PrintNow field, Colleague prints the check.Technical Tip: If a form for the bank code is specified in the PrintSubroutine/Form Image/Printer field on the AP Parameters Definition(APDE) form, Colleague uses that form to print the check. If a form isnot specified, Colleague issues a warning and uses the standard formfor printing.Using Accounts Payable, June 19, 2009 345© 2009 Datatel, Inc.