Using Accounts Payable

Understanding AR Voucher VoidingVoiding a Single AR VoucherYou can void any AR refund or cash advance voucher whose status is“Outstanding” or “Not Approved.”When you void an “Outstanding” AR voucher, the posting record for thevoucher is reversed. This means that the AP Type control GL account isdebited and the AR Type (or Deposit Type) GL account is credited for theamount of the voucher.Note: See Figure 57 on page 338 for an illustration of posting anoutstanding AR refund or cash advance voucher.When you void a “Not Approved” AR voucher, no posting records are createdsince the voucher had not reached “Outstanding” status.Voiding AR Refund Vouchers in a Related GroupIn Colleague Finance, all AR refund vouchers in a related group must beprocessed the same way – you must either pay them all, or void them all. Youcannot pay one refund voucher in a related group and then void anotherrefund voucher in that same group. Similarly, you cannot void one refundvoucher in a related group and then pay another refund voucher in that samegroup.Note: See the Using Accounts Receivable & Cash Receipts manualfor information about how Colleague creates refund vouchers.If an AR voucher is part of a related group of refund vouchers, the othervouchers in the group are listed in the Rel[ated] Vou[chers] window at thebottom of the VRAV form. Detail on any voucher in the list to view thatvoucher (Colleague displays the related voucher on the AR Refunds/Advances Inquiry [VRAI] form).When you void any AR voucher that is part of a group of related vouchers,Colleague automatically voids all of the related vouchers in that group.Note: If you pay a single voucher that is part of a related group, youcannot void any of the vouchers in that group.Using Accounts Payable, June 19, 2009 349© 2009 Datatel, Inc.