Using Accounts Payable

Entering General Voucher InformationStep 3. In the Invoice Totals field, enter the total amount of the invoice that does notinclude any cash discounts but includes taxes.• An amount is required in this field if you plan to set the value in the TaxInclude field on the Voucher Item List (VOIL) form to “Y”es.ALERT! Colleague uses the invoice total you enter in this field asa balance total and issues a warning if the voucher total, which isthe amount with taxes but without cash discounts, does not equalthis invoice amount.If a foreign currency code is displayed in the Currency field, when you detailon this field, the Foreign Currency Conversion (CURR) form is displayed,showing the equivalent local amount. If a currency code is not displayed, youare not able to access the CURR form.Entering/Overwriting Default Vendor InformationStep 1. Are you creating this voucher from a purchase order (blanket purchaseorder)?Yes. You cannot overwrite the vendor information if it defaults onto thevoucher from a purchase order (blanket purchase order). Continue withStep 1.No.In the Vendor field, enter a vendor ID or use LookUp to find the vendorrecord you need.The vendor name and address display on the VOUM form. You havethe option to overwrite the vendor information for the voucher.Continue with step Step 3.Step 2. To overwrite the Vendor for this voucher, go to the Vendor ID field and enterthe ID or name of the alternate vendor or use Vendor LookUp to find thevendor record you need.• The new vendor information is displayed.Using Accounts Payable, June 19, 2009 135© 2009 Datatel, Inc.